Secretary (OA)

Job TitleMajor duties include, but not limited to:Assists in the accomplishment of administrative duties, assist in solving non-technical problems in areas of responsibility.Serves as a liaison between supervisor, office staff and other organizations.Primary areas of responsibility include but are not limited to: assisting in preparation and justification for personnel actions, timekeeper, training, coordinator, procurement of office materials, travel, special meetings/preparation, assist with vouchers, data gathering and property accountability.Receives telephone calls and visitors, discreetly screening nature of call to determine that tat should be referred to the supervisor or can be diverted to other contacts.Transcribes dictation involving both technical and non-technical terminology, of correspondence, reports etc. from telephone conversations, formal and informal meetings/conferences, or from one or more individuals.Receives and reviews all incoming mail for the office. Determines which items should be brought to the attention of the supervisor as opposed to those that should be sent directly to other appropriate staff members for action.Reads directives and instructional material pertaining to administrative practices and clerical procedures in order to be aware of new, revised, or amended procedures for such matters as preparation and processing of corresponding, engineering reports, and forms, filling, mail procedures, preparation for vouchers and security procedures.Responsible for proper spelling, grammar, format, format and arrangement of material related to typing work, the dispatching of correspondence, and the accuracy of cited references.Types in final form written materials and/or voice recordings, variety of material such as letters, reports, tabulated data, memoranda, etc.

Arranges the material in various formats, assembles the material in proper order and uses files and other references to check information such as citations, dates, and data.Work Schedule: Monday - Friday, 7:30am - 4:00pmTelework: Ad-hoc OnlyVirtual: This is not a virtual position.Position Description/PD#: Secretary (OA)/ PD Relocation/Recruitment Incentives: Not AuthorizedPermanent Change of Station (PCS): Not Authorized