Secretary IV

Administrative AssistantPay Grade: 770 Work Days: 226 Min Daily: $21.13 min hour Primary Purpose: Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services.Qualifications:Education/Certification: High school diploma or equivalentSpecial Knowledge/Skills: Excellent organizational skills Excellent computer skills in keyboarding, word processing, spreadsheets and file maintenance Excellent interpersonal and communication skills, both written and verbal Ability to work on several tasks at the same time Ability to meet schedules and deadlines Basic math skillsExperience: Four years of secretarial experience, preferably in a public education environmentMajor Responsibilities and Duties:Facilitate efficient operation of the department in coordination with the department managerOrganize and manage the routine work activities in the departmentPrepare correspondence, forms, reports, etc., for the department head and other department staff members using a computerAssist in compiling information for preparing various reports for the departmentMaintain office equipment and supplies for the departmentReceive incoming calls, take reliable messages, and route all to appropriate staffReceive, sort, and distribute mail and other documents to department staff membersMaintain departmental files, including financial and contractual filesMaintain a schedule of appointments and make travel arrangements for department staffMaintain conference room calendarMaintain confidentiality of informationPerform routine bookkeeping tasks, including simple math operations for the departmentFollow all rules, regulations, and policies of Plano ISD and follow directives from supervisorPerform other functions that may be assigned by the Administration and/or supervisorEquipment Used: Uses computer, printer, copier, calculator, and faxWorking Conditions:Mental Demands: Reading; ability to perform basic math; ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stressPhysical Demands/Environmental Factors: Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds