Secretary (B) - Special Education Service Center - Early Childhood

Secretary 'B' – Early ChildhoodTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Essential Duties:Prepare various documents using a variety of software packages including Excel, Microsoft Word, and Google platforms.Establish and maintain appropriate files, including confidential files, for the programs assigned.Use proper business etiquette to answer telephone calls, respond to the public, and process referrals, maintain referral database, schedule appointments and respond to messages.Compose, type, and process correspondence and reports.Operate computer and other office machines and equipment.Order and maintain supplies; complete requisitions, vouchers, and other forms for purchasing, tracking, and receiving orders as well as for program equipment repairs.Maintain payroll records for appropriate staff.Complete enrollment for special education for students for early childhood programs and center based programs; Infinite Campus data entry and maintenance for early childhood special education and Early On.Request UIC's from state for new evaluations and start student profiles in PowerSchool for Special Education.Complete record requests for students who move-in/move-out of county.Maintain an up-to-date confidential student records system for all assigned special education programs in conjunction with the Student Registry.Clerical support for kindergarten transitions.Submit vendor requests for parent mileage and review parent mileage requests for accuracy.Distribution of health care supplies to assigned programs.Ability to communicate effectively and professionally with co-workers and the public.Maintain regular and predictable in-person attendance.Follow work rules and procedures.Adhere to MCISD Board policies and guidelines.Carry out all other duties as assigned.Education:Associate degree, required.Testing:Prior to hire must successfully pass Microsoft Office Suite Basic User Test (Word, Excel, Business Writing).Experience:Experience with PC computer platform (required) and Macintosh computer platform (preferred) and various productivity software programs.Proficient in various productivity software programs.Minimum of two (2) years secretarial experience in a school setting preferred.Skills/Other:Demonstrated ability to multitask.Demonstrated ability to make sound judgements regarding establishing and organizing work responsibilities and meeting deadlines.Demonstrated ability to take initiative and work with a variety of people in a team environment.Demonstrated ability to handle a wide variety of situations with parents and staff with professionalism.Desire and ability to engage in continuing education and skills upgrading.Criminal History Check:Upon hire, employees of the Monroe County Intermediate School District are fingerprinted for a Michigan and FBI criminal history check.

The processing fee of $43.25 is the responsibility of the applicant.Working Conditions:While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand, walk, sit, and talk or hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools, or controls; climb or balance; and stoop, kneel, crouch or crawl.

The employee is frequently required to bend at the neck more than the average person. Specific vision abilities required by this job include close vision, and peripheral vision. The employee needs to be able to tell where a sound is coming from and hear in a noisy environment.The noise level in the work environment is loud and is a standard acceptable level for this environment.

The employee must work with the public and other staff, continuously meeting multiple demands from several people.