School Secretary/Clerical Assistant Substitute Pool

School Secretary/Clerical Assistant Substitute PoolJob Sites: Districtwide Work Days: Monday Friday 7:30am 4:00pm Rate Of Pay: $28.64/hourEducation/Experience: High school diploma or equivalent combination of education and experience. Two years of increasingly responsible and varied experience in general office/secretarial positions preferably in a school setting.Skills/Abilities:Deals effectively with a wide variety of individuals and situations requiring tact, judgement and poiseWorks under conditions which include interruptions and specific timelinesMaintains confidentiality of student, staff and family informationCarries out assigned work through completion with minimal supervision; work on several tasks simultaneouslyTypes at a speed of not less than 50 wpmUnderstands and follows verbal and written instructionsWorks effectively with childrenDemonstrates proficiency using updated software programs and office-related technologyMaintains a standard Red Cross First Aid CertificateMaintains cooperative working relationshipsComplies with the physical/mental demands as described in the ADA profileKnowledge:Of correct English usage, vocabulary, spelling, grammar, punctuation and basic mathematicsOf current office practices, methods and proceduresOf proper telephone and voice mail procedures and etiquetteOf word processing/graphics software, database, spreadsheets and school attendance softwareExamples of Duties & Responsibilities:Serves as receptionist, dealing with the public both by personal contact and by telephoneSchedules appointments and meetings for the site administratorPlans and performs a variety of clerical and secretarial tasks, including receiving and screening telephone callsAssumes responsibility in the school office for public relationsComposes letters and memoranda with minimal instructionMaintains records of Independent Home Study contractsInputs student data on computer system and maintains databaseMaintains enrollment and transfer of student recordsSchedules new studentsCompiles monthly attendance records of staffCoordinates substitute personnelCoordinates distribution of school keysCompiles, duplicates, assembles, and distributes various monthly and annual reports and documentsMaintains Student Body and petty cash accountsKeeps accurate records of supply budgets, field trip expenses, conference budgets, and fire drillsMaintains personal information, student files, Special Education files, and cumulative recordsKeeps files updated, compiles and forwards supply requisitions, equipment for repair, vandalism reports, work orders and emergency preparation informationMaintains supply room, orders and issues supplies as neededCompletes accident reports and forwards them to the proper officesAssists injured and ill students and calls nurse and/or parent as needed. Prepares reports/logs as needed in connection with injuries or illnessesDelegates work to students and volunteers working in the school officeKeeps school calendar of events and makes reservations for various groups using school classroomsDistributes daily mailChecks office equipment for proper operationAssists in production of school newsletterPerforms other related duties as assignedADA Profile: Ability to stand and walk for extended periods of time; ability to sit, bend, kneel, perform grasping and handling motions and torso rotations on a continuous basis, lift, carry or move up to 25 lbs., ability to reach in all directions; adequate sight or corrected vision to read printed directions or instructions; hear and speak to communicate with co-workers, students and the public; dexterity of the hands and fingers to operate a computer keyboard and other office equipment.

Supervised by: Site Administrator Evaluated by: Site AdministratorThe Mountain View Whisman School District prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. The Mountain View Whisman School District requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination, harassment, intimidation, or bullying. Questions or complaints of alleged discrimination, harassment, intimidation and bullying, equity or Title IX equity and compliance concerns should be directed to Erin Green at , 1400 Montecito Ave, Mountain View, CA 94043, or