School Bookkeeper

BookkeeperThe Bookkeeper performs accounting responsibilities relating to budget and financial functions, including processing time entries for staff's biweekly and monthly payroll.Essential Duties:Verifies, balances, and records receipt of funds collected by teachers for field trips, library fines, lost books, etc. and prepares deposits into proper accounts daily or in accordance with state guidelinesCompletes monthly bank reconciliation of school funds, maintaining an accurate ledgerKeeps all school account files detailed and organizedUtilizing scanner to keep digital filesProcess timesheet updates for school staff, enter absences and sub assignments in accounting software for both biweekly and monthly paid staffDaily confirm that substitutes have picked up assignments for absent teachers and if not, secure a sub to cover classProcess purchase requisitions, verify purchase orders, receives and distributes supplies, and prepares invoices for paymentMaintain all records pertaining to purchasing documentationUses the chart of accounts to align purchases to correct account codes and in accordance with the school district's strategic planMaintains records and receipts for the school procurement cardReconcile purchases and records accounts to debit monthlyAssist external and internal auditors with annual reviewPrepares corrective action for all audits with administrationProvide actions for improvements and corrective actions as necessaryCollaborate with administration to develop a budget and provide updates through the fiscal yearPerforms secretarial and clerical duties pertaining to the administrative functions of the school office as assigned by the principal such as:Work orders for maintenance on building and groundsBus requests for field trips as necessaryKeep copy machines suppliedRelieve staff for lunch or breaksSet up and clean staff meetings, faculty in-services, parent-teacher conferences and open houseAssist students and parentsEducation/Experience Requirements:High school diploma/GED Detailed oriented with exceptional organizational skills Strong analytical and problem-solving skills Multi-task to meet deadlines for groups like school admin and central office Preferred experience in bookkeeping, accounting, or a related field Preferred fundamental knowledge of GAAP and FLSA Utilize accounting/payroll software, LINQ, or ERP software; Microsoft Office: Word and Excel; Google: Google Drive, Docs and Sheets; and Frontline sub management system Ability to effectively communicate written and verbal information Respond to questions either in person or email Communicate to groups like administration, parents or organizations, teachers, or students Effectively manage time and tasks Ability to identify, analyze, and interpret spending patterns and develop budgets Utilize math skills to reconcile account balances, prepare bank deposits Ability to prepare and process documents such as bi-weekly and monthly payroll, requisitions and purchase orders, receipts and deposits, bank reconciliations, expense reports, data entry, etc.Physical Requirements:Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion Must be able to lift and carry up to 20lbs Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards