Research Nurse Coordinator II - Cardiothoracic Surgery

Position Summary

Functions as the lead person on a research project; coordinates enrollment of study subjects; ensures adherence to study procedures consistent with the study protocol and verifiable source documentation; may supervise personnel assigned to work on the study. Coordinates with multidisciplinary teams to maintain continuity of care and human subject protection with a commitment to research integrity. May perform duties inclusive of those delegated to a Research Nurse Coordinator 1.

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40 per week

Primary Duties & Responsibilities

• Serves as the dedicated research coordinator embedded within the Structural Heart Team, attending Heart Team/valve conference meetings to present potential candidates and communicate trial eligibility criteria.
• Partners with structural heart physicians, advanced practice providers, valve clinic coordinators, and imaging staff across CT Surgery and Cardiology to align research visits, procedures, and follow-up with the patient's standard-of-care treatment plan.
• Communicates proactively with clinical partners regarding protocol requirements, enrollment status, and any deviations between research and routine care pathways, escalating conflicts to the PI for resolution.
• Educates staff nurses, cath lab/OR teams, and clinic staff caring for research patients on study interventions, required study procedures, and potential adverse events.
• Works with the research team and Heart Team to identify and screen potential study subjects from valve clinic referrals, Heart Team conference, cath lab schedules, and surgical consults.
• Conducts eligibility assessments against protocol inclusion/exclusion criteria, coordinating required screening tests (e.g., echocardiography, cardiac CT, catheterization, laboratory studies) with clinical departments.
• Obtains informed consent, ensuring patients and families understand the trial, randomization (where applicable), study procedures, and alternatives, and documents the consent process per regulatory requirements.
• Follows enrolled patients through the life of the trial, from screening and index procedure through all protocol-required follow-up visits (e.g., 30‑day, 6‑month, annual), coordinating visit windows, imaging, and assessments to maximize retention and protocol compliance.
• Monitors participants for adverse events and clinical changes, communicating findings promptly to the PI and treating clinicians.
• Ensures protocol requirements are met, including direct contact with research participants, collection of health information, coordination of study‑related procedures, source documentation, and data entry.
• Prepares and submits reportable event reports (e.g., adverse events, serious adverse events, protocol deviations) to sponsors, IRBs, and regulatory agencies in accordance with the study protocol and established policies, procedures, and regulations.
• Manages day‑to‑day conduct and oversight of multiple concurrent structural heart trials, demonstrating strong organizational skills, independence, and resourcefulness.
• Collaborates with sponsor clinical research associates during monitoring visits by providing study documentation, data clarifications, and reports as necessary.
• Coordinates handling of study devices, administration of clinical trials, collection of source information, and case report form completion, including timely data entry into sponsor EDC systems.
• Performs other duties incidental to the work described above.

Working Conditions

Job Location / Working Conditions

• Normal office environment
• Exposure to blood‑borne pathogens
• Requires protective devices
• Patient care setting
• Direct patient care setting

Physical Effort

• Typically sitting at desk or table
• Typically bending, crouching, stooping
• Occasional lifting (25 lbs or less)

Equipment

• Office equipment
• Clinical/diagnostic equipment

Education

Required Qualifications

Associate Degree in Nursing or Diploma in Registered Nursing

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications / Professional Licenses

Required

• Basic Life Support – American Heart Association
• Basic Life Support – American Red Cross
• Registered Nurse – Illinois Department of Financial and Professional Regulation
• Registered Nurse – Missouri Division of Professional Registration

Preferred

• Clinical Research Certification

Work Experience

Required

Research (2 Years), Nursing (2 Years)

Preferred

No additional work experience unless stated elsewhere in the job posting.

Skills

Required

Not applicable

Preferred

• Active Listening
• Clinical Research Coordination
• Clinical Research Management
• Clinical Research Methods
• Clinical Research Operations
• Clinical Techniques
• Database Management
• Detail‑Oriented
• Effective Written Communication
• Electronic Health Records (EHR)
• Nursing Fundamentals
• Oral Communications
• Patient Recruitment
• Reporting Tools
• Spreadsheet Software
• Statistical Analysis Software (SAS)
• Team Collaboration

Grade

S26

Salary Range

$64,500.00 – $109,900.00 per annum

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time
• Competitive health insurance packages with priority appointments and lower copays/coinsurance
• Take advantage of our free Metro transit U‑Pass for eligible employees
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate‑level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.