Research Executive Assistant

Research Executive Assistant – Clinical ResearchLocation: Michigan- Flint or Dearborn (On-site required)Reports To: Chief Clinical Research OfficerSchedule: Full-time, Monday–Friday, with flexibility for research-related deadlinesPosition Summary:The Research Executive Assistant provides high-level administrative, operational, and project coordination support to Insight Health System's Clinical Research leadership. This role requires hands-on experience in clinical research/clinical Trials and a strong understanding of research workflows, regulatory timelines, sponsor interactions, and site operations. The Research Executive Assistant ensures seamless communication, efficient scheduling, and proactive support across a fast-paced research environment.Key Responsibilities:Manage complex calendars, meeting coordination, and travel arrangements for research leadershipPrepare agendas, minutes, and follow-up action items for internal and external research meetingsDraft, edit, and format correspondence, presentations, and reports related to clinical research operationsMaintain confidentiality and handle sensitive information with discretionAssist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting schedulingSupport tracking of regulatory submissions, training logs, delegation logs, and study milestonesCoordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetingsMaintain organized filing systems for research documents, contracts, and communicationsTrack deadlines, deliverables, and cross-functional tasks across multiple studiesSupport recruitment initiatives, community events, and research outreach activitiesAssist with invoice tracking, budget documentation, and vendor coordinationMinimum Qualifications:Minimum 2–3 years of administrative experience in clinical Trials (required)Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactionsExceptional organizational, communication, and multitasking skillsProficiency in Microsoft Office, CTMS platforms, and document management systemsAbility to work independently, anticipate needs, and manage competing priorities