Remote Administrative Assistant / USAThis role supports the Chief Legal Officer by providing confidential administrative support in a professional manner to the entire Legal team. Strong judgment, communications skills, flexibility, initiative, and the ability to operate with limited supervision are critical to overall success in this position. Additionally, this role may be assigned projects based work.
Projects should be completed in a timely manner with careful attention placed to professional formatting and grammar.Primary Responsibilities:Manage the calendar of the Chief Legal Officer by ensuring deadlines are met, meetings are scheduled and communicated to all parties and by tracking various work initiativesCoordinate weekly meetings, including preparing agendas and minutesCompose and produce correspondence, reports, presentations and forms through translating verbal conversations to written documents independentlyEdit and proofread documents ensuring 100% accuracy in work productDevelop, organize, lead and execute ad hoc initiativesAssist in the production of Board of Directors and metric reportsTrack expenses and prepare expense reportsTrack and order supplies ensuring appropriate utilization and availability of resourcesArrange travel requirementsOrganize offsite and onsite meetings, including scheduling rooms, ordering catering, and handling onsite technical set upCoordinate morale initiatives within the team, including, but not limited to organized events, strategic morale programs, and appreciation activitiesResponsible for coordinating approvals, tracking of all invoices and expenses for legal departmentOther duties as needed or required.Job Qualifications:Required:Associates Degree or equivalent; 5 years experience in administrative support, preferably in a legal settingAbility to exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions to meet above responsibilitiesStrong organizational skills as evidenced by an ability to prioritize and handle multiple projectsProfessional demeanorExcellent written and verbal skillsSound judgment in maintaining the confidentiality of informationAbility to create complex, professional presentationsAttends additional training as requested/deemed necessaryPreferred:Associates degree preferredHigh competency level with various PC applications (MS Office), SmartSheet, Zoom Video Meeting platforms and SharePoint a plusPhysical Demands:Incumbent must be able to communicate effectively.Manual dexterity and sitting is required in carrying out position own position responsibilities (i.e. use of personal computer).Ability to travel or move about within and outside serviced facilities required.Incumbent works primarily in either a private or shared office environment.