Relocation Project Coordinator

Relocation Project CoordinatorAleto Inc. is looking to hire a Relocation Project Coordinator for one of its Government Client sites in Northern Virginia. This role will provide support across the entire lifecycle of leased or owned assets, including space planning, design, construction, closeout, and related analytical services.

The Project Manager will oversee the organization and installation of various sized and complex furniture projects. The ideal candidate will be highly organized, hands-on, and customer-service-oriented. Additionally, we are seeking a Project Manager who is comfortable working with general contractors, both in the field and in the office, to manage federal government move management activities and clients served by Aleto Inc.

and its affiliates. This position will collaborate with several internal service areas to ensure all relocation activities comply with contractual, industry, client, and government regulatory requirements. The Project Manager will also engage with accounts, transferees, and third-party carriers to facilitate smooth operations.Essential Job DutiesAssist in the planning, development, execution, and closeout of interior projects to support the client's brand and workplace innovation strategy.Scheduling and coordinating project timelinesEstimating and budgeting for projectsDeveloping Scopes of WorkReviewing and responding to submittals and Requests for Information (RFI)Reviewing and addressing change order requestsCoordinating and assisting with moves, from individual relocations to entire group shiftsOverseeing administration, construction management, transfer of documentation, and turnover to building O&M and branch staffCoordinate with both internal and external service providers, ensuring seamless project delivery.Lead and serve as the primary point of contact for cross-functional teams.Perform quality control checks throughout the project to ensure compliance with standards.Coordinate with client personnel, external vendors, and contractors to ensure the successful delivery of project spaces, ensuring that documentation and data meet the client's design and software standards.Maintain thorough project records and provide regular status, risk, and progress reports.Collaborate with other on-site contract staff, including project managers, furniture specialists, communications specialists, and financial analysts, on high-visibility projects and initiatives.Prepare and maintain As-Built Drawings to track portfolio space and verify USF and Rentable Square Foot (RSF) according to client space standards.Conduct regular site walks to verify project site conditions and progress.Meet with clients to review documents, drawings, furniture specifications, space plans, and schedules.Participate in coordination meetings with architects, engineers, AV/IT teams, general contractors, GSA project and building management staff, and other stakeholders.Review project documents for compliance with plans, budgets, and schedules, and raise concerns to the agency staff as necessary.Plan and manage successful federal government relocations of up to 1,000 people, ensuring compliance with contractual guidelines.Collaborate with facility, project, and construction managers to develop and implement relocation project plans, schedules, and budgets.Lead strategy development for the RPM/FF&E on-account team and supervise additional staff and vendors through project execution.Ensure client satisfaction throughout the relocation and FF&E management process.Troubleshoot and resolve escalated move issues and concerns from move supervisors.Provide services for the reorganization and consolidation of existing facilities, as well as the opening of new facilities.Maintain project documentation, coordinate schedules, and provide onsite supervision of move activities.Ensure data accuracy within move management and CAFM systems.Prepare and update project status reports, review invoices, ensure timely payment, update tracking reports, and maintain files for due diligence and financials.Assist in ensuring compliance with agency acceptability criteria when vacating government buildings.Oversee the scheduling, coordination, and supervision of furniture delivery and installation.Coordinate paperwork and subcontracts involved in relocation projects.Serve as a liaison between the federal agency and the moving company.Procure and manage move labor.Provide move signage, general directions, and be available on-site to answer questions and resolve post-move issues.Track and manage move requests, ensuring work is completed on time and in line with customer and management expectations.Develop and maintain records to track costs and work progress through to project completion.Manage and cultivate a supplier network for move management needs.Attend off-site conferences as required.Oversee the auditing of data for benchmarking and compliance purposes.Ensure completion and filing of all required reports.Assist with any additional government reporting as defined by the program.Qualifications:Must be able to obtain an active HSPD-12 public trust credentialU.S.

Citizenship requiredBachelor's degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management, or a related field. A Master's degree in any of these disciplines is a plus.5+ years of related experience in project management, including the delivery of small to large interior builds, reconfigurations, move-add-change (MAC) projects (including IT and furniture), and Facility Management professional services.Demonstrated success as the lead project manager on multiple projects valued at $500,000 and/or 50,000 RSF or more.General knowledge of commercial and government workplace design, including familiarity with GSA space assignment policy and BOMA space standardsExpert proficiency in AutoCAD for efficient drawing manipulation and useAbility to read and interpret construction documents and blueprintsUnderstanding and application of OSHA and ADA requirements, building and safety codesRelocation and/or decommissioning experience is a plusPMP, CCM, CACM, or CFM certifications are desirableTechnological Skills:Proficient in AutoCAD and RevitExperience with MS Project, Primavera, or similar project management toolsFamiliarity with ePM software like Kahua or equivalentProficient in Microsoft Office SuiteProficient in Google WorkspaceAbility to learn new planning, drawing, design, and specification softwareExperience with IWMS software is highly preferred; familiarity with FM: Systems is a plusRequired Knowledge and Skills:Strong written and verbal communication skills, comfortable presenting to clients and executive teamsAbility to write clearly, edit for grammar and spelling, and adjust writing style to meet various needsComprehensive knowledge of project management tasks, including scope, risks, procurement, scheduling, budgeting, and customer relationship managementHighly developed interpersonal and customer service skillsProfessional demeanor, strong work ethic, and discretion when handling confidential informationAbility to effectively communicate with internal teams, external stakeholders, and clientsAbility to work collaboratively in a team environment while also working independently to meet deadlines and objectivesExcellent time management, prioritization, and multi-tasking abilitiesAbility to adapt to changing priorities and work in a fast-paced environmentExceptional organizational skills and attention to detailProven ability to make sound decisions under pressure and manage project risksAbility to provide strategic data analysis, offering insights beyond basic reportingStrong ethics, sound judgment, and the ability to foster a positive team environmentProven problem-solving skills, with a proactive approach to addressing issues and recommending solutionsAdditional Qualifications:The highest level of integrity in managing confidential information7+ years of experience in government relocation services and federal government procurementExperience with budgeting, reporting, and contract negotiationsFamiliarity with GSA's Public Building Service is desired