Registrar's Office Administrative Asst

Registrar's Office Administrative Assistant Oakland, CA 6 Months+Under the direction of the university Registrar, the Registrar's Office Administrative Assistant will provide support with a variety of student records and registration-related tasks. This position requires strong attention to detail, the ability to follow established procedures, and the capacity to work independently in a remote environment. The successful candidate will assist with degree audit processing, student records research, registration support, and documentation of findings related to student issues.Job Responsibilities:-Process manual degree audits for all Summer 2026 graduation candidates.-Help with ordering diplomas for all Summer 2026 graduates.-Assist with registration-related activities and student records maintenance.-Research student issues within university systems and supporting records.-Prepare clear, concise, and professional written summaries of student cases and investigations.-Review and update electronic documents and records as directed.-Assist with data entry, record verification, and quality assurance activities.-Support special projects and other administrative functions within the Registrar's Office.-Maintain confidentiality of student records and information in accordance with university policies and applicable regulations.Skills:Required Skills & Experience:-Experience using a Student Information System (SIS)-Ability to manage multiple assignments simultaneously while maintaining accuracy.-Ability to analyze information and identify discrepancies in student records.-Strong problem-solving and critical-thinking skills.-Commitment to maintaining confidentiality and handling sensitive information appropriately.-Ability to communicate professionally with faculty, staff, and students.-Basic proficiency with Adobe Acrobat and PDF document editing.-Familiarity with navigating and searching university academic catalogs.-Proficient in Microsoft Excel, including filtering, sorting, and working with spreadsheets.-Strong written communication skills, including the ability to prepare clear and concise summaries.-Excellent attention to detail and accuracy.-Ability to follow detailed written instructions and complete tasks without omitting required steps.-Strong organizational and time management skills.-Ability to work independently in a remote environment and meet established deadlines.Preferred Skills & Experience:-Experience with PowerCampus, Banner, or Colleague.