Recruitment Coordinator

Job Description

• Coordinate phone, virtual, and onsite interviews across multiple calendars, locations, and time zones.

• Communicate interview details, scheduling updates, and next steps to candidates and hiring teams in a timely and professional manner.

• Support job posting activities and help ensure requisition and candidate information is accurate and up to date in the applicant tracking system.

• Assist recruiters with candidate correspondence, offer documentation, interview materials, and other recruiting-related activities.

• Support pre-employment processes in partnership with internal teams and external vendors.

• Monitor recruiting activities and follow up on outstanding items to help keep candidates moving through the hiring process.

• Maintain accurate and confidential recruiting records, reports, and documentation.

• Provide a welcoming and best-in-class experience for candidates throughout the interview and hiring process.

• Partner with recruiters, hiring managers, Human Resources, and other teams to resolve scheduling or process-related questions.

• Support recruiting events, hiring initiatives, and Talent Acquisition projects as needed.

• Identify opportunities to improve coordination processes, communication, and the overall candidate experience.

Required Skills & Experience

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business, or a related field preferred.

• 1–2 years of experience in recruiting coordination, Human Resources, administrative support, customer service, or a related role preferred.

• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines.

• Strong written and verbal communication skills.

• High attention to detail and commitment to accuracy.

• Ability to provide responsive and professional support to candidates, hiring managers, and internal partners.

• Ability to handle confidential and sensitive information appropriately.

• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.

• Experience with an applicant tracking system or scheduling platform preferred.

• Ability to work effectively in a fast-paced, team-oriented environment.