Recruiting Associate

Recruitment Administrative SupportTo provide administrative support to the Recruitment Department to facilitate the flow and processing of candidates to assist in satisfying recruitment requisitions while adhering to Austal Polices, AAP and OFCCP guidelines.Duties will include some or all of the following:Checking Closed Requisition Files for completeness and accuracy to assure documentation adheres to Austal's Polices, AAP and OFCCP guidelines, following up with the assigned recruiters to obtain missing or incomplete information.Scanning and attaching interview questions and evaluations into candidate profiles in applicant tracking systemMaintaining spreadsheet of completed Closed Requisition Files for tracking purposesAssist with scheduling candidates for interviews, pre-employment testing, and other follow up by telephone and email correspondence.Track and update job openings on career and alumni job boards.Daily search for duplicate applications submitted in the applicant tracking system for merging.Daily delivery and retrieval of inner office mailHandle incoming calls and retrieve messages from the Recruitment phone lineAssist Recruitment department with weekly internal job postingsBackup Recruiters and assist when and where required.Add external recruiting agencies, requisition maintenance, preparation of job postings.Assist Recruitment department by attending job fairs, assisting with New Hire/Contractor orientations and other recruiting functions.Initial screening of candidate profiles in applicant tracking system, identifying those meeting minimum job description requirements and changing candidate main statuses for further review by recruiter.Assist Recruitment Coordinator and Recruiters with scheduling interviews, testing, pre-employment screenings and other scheduling as directedSchedule and make arrangements for individual and small-scale training classes, meetings, tours and conferences as indicated by the Manager; making IFS entries, coordinating visitor requests, generating class reminders, rosters, and coordinating with participants, trainers, and/or department leadsDocument training activity in training database as directed by ManagerPerform general clerical duties to include but not limited to: photocopying, mailing, documenting, editing, filing, scanning, recordkeeping, and maintenance of recordsTrack training for 4,000+ employeesSupport Training staff in assigned project-based work.Create and maintain standard work instructions for tasks/work assignmentsMiscellaneous related tasks/projects as assigned.Qualifications / Knowledge / Experience:Four years' experience in a support role in a professional office environment OR Bachelor's degree in Human Resources or related field preferredExcellent phone etiquetteExcellent verbal and written communication skillsAble to work with minimum supervisionIntermediate skill level in MS Office (Word, Excel, Outlook, Access)Ability to multi-taskMust maintain a high level of confidentialityCandidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:18 years of age or older at time of applicationAble to provide proof of US Person StatusNo felony convictions of Theft/Deception or Violent crimes within seven years from disposition dateNo felony convictions of Drug crimes within three years from disposition dateWilling to submit to a drug screenWilling to submit to a background checkAustal's commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.