Receptionist

Receptionist Position at The PR Convention CenterLegends Global the leader in privately managed public assembly facilities and live events, has an excellent opening for Receptionist at The PR Convention Center. The Receptionist is the first point of contact for visitors, and is responsible for assisting customers, events staff, tenants, employees, and the general public by operating a multi-line telephone system to answer incoming calls, providing information, and delivering any other customer service needed, by performing the following duties. Also is responsible for the reception area, the welcoming of the Administration Offices visitors, distributing correspondence and ordering supplies.Essential DutiesMaintains a professional, friendly and hospitable presence in all internal/external interactionsAssists Human Resources with employees' initiatives including distribution, employee acknowledgments, among other HR communicationSends the daily cafeteria menu via email to employeesEnsures consistent physical presence in the reception area during assigned working hoursManages incoming telephone calls, assesses the purpose of the call, and directs them to the appropriate personnel or departmentRetrieves and forwards voice mail messages to the relevant team members, ensuring follow-up calls are made as necessaryManages and maintains the reservation calendar of the Conference Room, ensuring accurate schedulingTakes messages or direct calls to voice mail when the appropriate personnel are unavailableProvides information regarding the organization, events, facility details, and directions to callers as neededWelcomes on-site visitors, determines nature of business, notifies the relevant personnel, and directs visitors as requiredMaintains a clean, organized, and presentable reception areaReceives, sorts, and distributes incoming mail, as well as routes publicationsMaintains copy machines, and assists usersResponsible for the inventory management, and distribution of office supplies; ensures the storage area remains organized with the necessary materialsProvides support to the Human Resources and Administration Departments in various tasks and projectsAdheres to all safety, security and operational protocols of the PR Convention CenterPerforms other clerical duties as neededManages the events ticket raffle platform for the events at the facilityQualificationsBilingual (Spanish/English) required.Professional with excellent organizational, written and oral communication skills.A positive and "go getter" mindset and is willing to assistExcellent Customer Service SkillsMust be organized and detail-orientedAbility to work unsupervised and to function both independently and as a team memberDemonstrates a high level of professionalism with high enthusiasm and team orientedAbility to multi-task and prioritize work assignments in a fast paced environment.Ability to be a clear thinker, analyze and resolve problems, exercising good judgementAbility to work cooperatively and professionally with other departments, with respect to the chain of commandAbility to work extended hours, if neededMust be proficient with Microsoft Word, Excel, Outlook, Canvas, PPDemonstrated ability to learn new software programsEducation and/or ExperienceA minimum education level of: Associate Degree or equivalent in experience working with similar taskA minimum of 1 years of related work experienceComputer SkillsMust have proficiency with Microsoft Excel, Word, PowerPoint and OutlookDemonstrated ability to learn new software programsLegends is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.