Receptionist

Position: Receptionist

New York, NY | Fully Onsite 5 days

A private equity firm focused on the infrastructure sector is seeking a polished, personable, and highly service-oriented Receptionist to join its New York City office.

This is an exciting opportunity for someone with a background in luxury hospitality, high-end hotels, private clubs, or another client-facing environment who is looking to transition into a professional corporate setting. The ideal candidate is outgoing, dependable, detail-oriented, and takes pride in creating an exceptional experience for everyone who walks through the door.

As the face of the firm, the Receptionist will play an important role in maintaining a welcoming, organized, and professional office environment while also gaining exposure to broader administrative responsibilities and Executive Assistant functions.

Responsibilities:

• Welcome and greet clients, investors, partners, and guests, ensuring a warm and professional first impression.
• Serve as the primary point of contact for the New York office, answering and directing incoming phone calls.
• Manage conference rooms and Zoom rooms, ensuring meetings are properly prepared, organized, and reset throughout the day.
• Oversee the office pantry, coffee bar, and conference room food and beverage offerings.
• Maintain pantry inventory, coordinate catering requests, and ensure the office is consistently stocked and presentable.
• Track food and beverage expenses and assist with budget management.
• Manage office supplies, including ordering, organizing, and restocking.
• Maintain the overall cleanliness, organization, and presentation of the office.
• Provide administrative support to the broader administrative team, with exposure to calendar management, event planning, conference logistics, and other ad hoc projects.
• Take ownership of day-to-day office needs and proactively identify opportunities to improve the overall office experience.

Qualifications:

• 0–3 years of experience in a receptionist, front desk, luxury hospitality, hotel, private club, or customer-facing role.
• Recent graduates with strong internships and relevant hospitality or client service experience are encouraged to apply.
• Exceptionally polished, personable, and outgoing, with the ability to interact confidently with senior executives, investors, clients, and guests.
• Strong communication and interpersonal skills, with a genuine passion for providing exceptional service.
• Extremely dependable, punctual, and proactive, with a strong work ethic and willingness to go above and beyond.
• Highly organized and detail-oriented, with strong problem-solving skills and the ability to think quickly.
• Discreet and comfortable handling confidential information.
• Strong Microsoft Office skills and the ability to learn new systems and technology.
• Entrepreneurial mindset with a willingness to take ownership and additional responsibilities.

Compensation & Benefits:

• $65,000-75,000 base salary, plus discretionary bonus.
• Complimentary membership to an Equinox-designed gym located in the building.
• Opportunity to gain exposure to traditional administrative and Executive Assistant responsibilities.
• Collaborative, entrepreneurial team environment with opportunities to develop additional skills.