ReceptionistJob Category: AdministrationFull-TimeOn-siteDonna, TX 78537, USAJob DetailsDescriptionPurposeTo support the administrative and office activities of the corporate location of Confie. Be highly organized, take initiative to solve challenges, and effectively communicate and follow-upEssential Duties & ResponsibilitiesAnswer general phone inquiries using a professional and courteous mannerDirect phone inquiries to the appropriate staff membersReply to general information requests with the accurate informationGreet clients/suppliers/visitors to the organization in a professional and friendly manner and alert employee who is being visitedManage shipping and receiving; accept packages and send an email for any incoming packages, distribute mail to the appropriate person, coordinate shipping (pack, schedule), receive and distribute mailEnsure the office is orderly and neat to always present a professional working environmentProvide parking validation, reconcile, and create a report for accountingEnsure the conference room is in an orderly manner, ready to use (computers, projectors, cables, etc. are available as needed) and appropriately stocked with beverages.
Resolve scheduling conflictsManage the building relationship by writing, distributing, and explaining building memos, requesting A/C overtime, etc.Data entry as neededQualifications and Education RequirementsHighly organized and attentive to detailsEffective planning and time management skillsDemonstrate the ability to multi-task, set priorities, and meet multiple deadlines in a fast-paced environmentAbility to follow up and follow throughExcellent customer service skills - must be welcoming, friendly, and with strong interpersonal skillsExcellent computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook mail and calendarAbility to communicate professionally and respectfully in writing, on the phone, and in personReliable, punctual, detail-oriented, highly organized, self-starter, strong initiative, quick learnerMinimum 3 years of office experience, including secretarial, reception, and computerAbility to maintain professional appearance and behaviorProficiency in the use of computer programs for word processing, spreadsheets, e-mail, internetProficiency in the use of office equipment; computer, voice messaging systems, fax, photocopier, scannerPreferred SkillsBilingual in English-Spanish preferredOther DutiesThis job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.