Receptionist

We are seeking a professional, organized, and dependable Receptionist / Administrative Assistant to support daily front office operations within a manufacturing environment. The ideal candidate will have excellent communication and customer service skills, strong attention to detail, and the ability to manage multiple administrative tasks in a fast-paced setting.

This position serves as the first point of contact for visitors, vendors, customers, and employees while providing administrative support to various departments.

Key Responsibilities

• Greet and assist visitors, customers, vendors, and employees in a professional and friendly manner.
• Answer and direct incoming phone calls, take messages, and respond to general inquiries.
• Manage front desk operations, including visitor sign-ins and maintaining visitor records.
• Schedule appointments, coordinate meetings, and maintain office calendars.
• Perform general administrative duties, including data entry, filing, scanning, copying, and document management.
• Assist with preparing reports, spreadsheets, correspondence, and other office documents.
• Support Human Resources, Production, Purchasing, and other departments with administrative tasks as needed.
• Maintain accurate records and ensure proper organization of office files and documentation.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Order and maintain office supplies and coordinate with vendors as needed.
• Assist with onboarding paperwork, employee records, and other administrative processes as assigned.
• Follow company policies, confidentiality requirements, and facility safety procedures.
• Maintain a clean, organized, and professional reception area.

Qualifications

• Previous experience as a Receptionist, Administrative Assistant, Front Desk Coordinator, or similar position preferred.
• Experience working in a manufacturing, warehouse, distribution, or industrial environment is a plus.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and work independently.
• Professional telephone etiquette and strong customer service skills.
• Ability to handle confidential information professionally.
• Experience with data entry, filing, and general office administration.
• High school diploma or equivalent required.