Receptionist and Administrative Assistant

Receptionist/Administrative AssistantThe Receptionist/Administrative Assistant serves as the first point of contact for residents, guests, vendors, and prospective homeowners. This position supports the daily operations of the HOA clubhouse by providing excellent customer service, managing front-desk activities, and assisting with administrative and facility-related tasks to ensure a welcoming, organized, and well-run community environment.Key ResponsibilitiesFront Desk & Customer ServiceGreet residents and visitors in a friendly, professional manner.Answer phone calls, respond to emails, and handle inquiries about clubhouse services, amenities, and HOA processes.Assist residents with facility reservations, event registrations, and access cards/fobs.Provide information on community rules, policies, and scheduled activities.Administrative SupportMaintain accurate records, logs, and filing systems (digital and paper).Assist in preparing reports, notices, newsletters, and correspondence on behalf of the HOA or management.Schedule meetings, coordinate calendars, and prepare meeting rooms.Process incoming/outgoing mail and deliveries.Support management in collecting and tracking forms, waivers, and documentation.Facility & Event CoordinationMonitor clubhouse cleanliness and promptly report maintenance issues.Maintain inventory of office supplies and clubhouse materials; handle ordering when required.Help coordinate HOA events, including setup, sign-in, and resident communication.Full-Time 8:30- 5pm One weekend day a must candidate can select the day. Rate: Up to $20 DOE DO NOT APPLY IF YOU LIVE MORE THAN 30 MINUTES FROM THE BOYNTON BEACH AREASkills & QualificationsHigh School Diploma or equivalency preferredPrior experience working in a HOA, condo or apartment building office preferredExcellent oral, communication, and interpersonal skillsSelf-StarterGreat organizational and administrative skills.Highly responsive and able to provide excellent customer serviceAbility to create and develop long-term relationshipsCapable and efficient in using computer systems including: MS-Office, property management software, gate systems, ID card systems, etc.Must pass a drug screening and background check