Receptionist Administrative Building

Job TitlePay Grade: 735 (Min $16.60 per hr) Work Days: 226PRIMARY PURPOSE: Greet visitors to the Administration Building and respond to inquiries, provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the building.QUALIFICATIONS:Education/Certification: High school diploma or equivalentExperience: Prior public relations experience (preferred)Special Knowledge/Skills: Bilingual (Spanish) (preferred)Ability to communicate clearly and positively interact with staff and guests to the Administrative CenterAbility to read and interpret documents, such as procedure manuals and safety rulesAbility to work independently and as a part of a teamAbility to perform basic math skillsAbility to prioritize daily work assignmentsAbility to solve practical problems and deal with a variety of situations in which limited standardization existsMAJOR RESPONSIBILITIES AND DUTIES:Receive and direct incoming calls, take reliable messages, and route to appropriate staffGreet all visitors, following all current procedures for recording visitors (in and out) and direct them to appropriate meetings, rooms or officesMaintain visitor log and issue visitor passesRespond to emergency calls and notify appropriate parties to address immediate safety and/or security issuesMaintain current and accurate information (phone numbers and work addresses) of district personnel, as well as district campusesProvide directions to the various campuses and locations within the Plano ISD, upon requestAssist with maintaining meeting reservations/cancellations for the Administrative BuildingAssist with receiving of special delivery mail and packages, if necessaryAssist with reports regarding visitor activity and meeting room activityFollow record retention guidelines for all visitors and meeting room formsAssist with providing late night meeting notice to securityAssist in training backup personnel for receptionist positionFollow all rules, regulations, and policies of Plano ISD and follow directives from supervisorsFollow attendance policy as assigned by supervisorPerform other functions that may be assigned by the administration and/or supervisorsEquipment Used: District computer with current email and faxing programs, telephone system, calculator and copierWORKING CONDITIONS:Mental Demands: Reading; ability to communicate effectively (verbal and written); Maintain emotional control under stressPhysical Demands/Environmental Factors: Work with frequent interruptions Frequent standing, stooping, bending, kneeling, pushing and pulling Prolonged use of computer and repetitive hand motions Occasional lifting up to 50 pounds