Reception / Office Admin

Serve as the initial point of contact for visitors and callers.
Schedule appointments and manage office visit coordination.
Answer incoming calls, take detailed messages, and route to appropriate staff as needed.
Open, date-stamp, and scan incoming mail; distribute appropriately.
Maintain administrative files (digital and physical).
Perform data entry and assist with document preparation.
Create and send correspondence, gather and organize paperwork for further processing
Perform light data analysis and assist with basic report generation.
Support event planning and execution for office functions or resident activities.
Other tasks as may be assigned by supervisor.

Required Skills:
MicroSoft Office
Desktop/Laptop Computer Skills
Customer Service
Dispute Resolution / Conflict Management
Problem Solving
Confidentiality
Diplomacy
Reliability - This is an in-person role where punctuality is essential.
BiLingual English/Spanish Helpful