Receiving and Inventory Lead

Vaco is hiring for a Receiving and Inventory Lead

Location: Chicago, IL

Compensation: $50-$58k/annually

Job Summary

We are seeking a reliable and detail-oriented Receiving & Inventory Lead to oversee the receiving, inspection, and tracking of incoming materials, as well as manage inventory accuracy within our manufacturing facility. This role plays a key part in maintaining smooth production flow and ensuring materials are handled and stored correctly.

Key Responsibilities

• Supervise the receiving and inspection of incoming shipments for accuracy and quality
• Record and verify all inbound materials against purchase orders and packing slips
• Label and organize inventory according to established processes
• Maintain accurate records in inventory management systems (e.g., ERP/WMS)
• Coordinate material movements to and from production, ensuring timely availability
• Conduct cycle counts and assist with full inventory audits
• Monitor and report inventory discrepancies and investigate root causes
• Ensure proper documentation and compliance with company policies and safety standards
• Train and lead warehouse associates in receiving and inventory processes
• Communicate regularly with procurement, production, and quality control teams

Qualifications

• High school diploma or equivalent required; associate degree preferred
• 3+ years of experience in warehouse, inventory, or receiving in a manufacturing setting
• Food Manufacturing experience required
• Prior leadership or team lead experience is highly preferred
• Experience with ERP systems and Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to lift 50+ lbs and operate forklifts or other material handling equipment (certification preferred)
• Excellent communication and problem‑solving skills
• Operate forklift safely and efficiently
• Read, write, and communicate effectively in English
• Strong math, organization, and problem‑solving skills
• Self‑motivated, dependable, and able to work with minimal supervision
• Demonstrates integrity, accountability, and attention to detail
• Flexible with schedule (early starts, late stays if needed)
• Follows verbal and written instructions accurately
• Effective communicator with strong interpersonal and leadership skills
• Collaborates closely with all departments
• Accurately document and file all incoming/outgoing materials per policy
• Manage inventory: input data into GP, label materials, monitor stock levels
• Prepare reports for damaged or non‑conforming items
• Maintain a clean, safe, and organized warehouse environment
• Follow all company policies, safety rules, and GMP/sanitation standards
• Must be a reliable team player with consistent attendance
• Perform other duties as assigned by Logistics Manager or department leads
• Minimum 2 years' experience in shipping/receiving
• Proficient with Microsoft Office and able to use PC/tablet/print labels

Equal Opportunity Employer Statement

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.