Real Estate Office Manager / Transaction Coordinator

Miami Beach | In Office | Monday–Friday 9:30 AM – 5:30 PM

We are a top-performing commercial and residential real estate team based in Miami Beach, specializing in luxury assets and high-level transactions. We are looking for a sharp, highly organized assistant to support our day-to-day operations and help drive deals from initial inquiry through closing.

This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and understands how to balance client communication, marketing coordination, and transaction management.

Key Responsibilities:

• Manage and respond to incoming leads, ensuring timely and professional follow-up

• Maintain and organize our database, keeping all contacts and deal flow up to date

• Assist in the creation and coordination of marketing materials and property campaigns

• Track and manage real estate transactions from start to finish

• Ensure all contract deadlines, deliverables, and compliance requirements are met

• Coordinate with clients, attorneys, lenders, and other parties throughout the deal process

Qualifications:

• Strong organizational and communication skills

• Ability to multitask and stay ahead of deadlines

• Professional, polished, and client-facing demeanor

• Bilingual English / Spanish is a plus

• Active real estate license is a plus

You will be working directly with a leading luxury team at a prominent brokerage, gaining exposure to high-level deals, boutique hospitality assets, and some of the most unique properties in the South Florida market.