Real Estate - Assistant Branch Manager

Branch Manager AssistantObjectives1) To assist the Branch Director in the development of the Branch as a "Model Branch" Agents and Branch Director to more effectively service clients and customers2) To administer Company Policies and Procedures3) To create a climate for the widespread, effective use of all HUNT systems and tools among sales agents within the Branch4) To maintain Branch-wide focus on Model Branch metrics including listing inventory, unit sales and SCSL goalsFunctionsTraining:Demonstrates sales skills mastery in group meetings and in the field with Agents and through his/her own listing and salesDemonstrates mastery of and accurately interprets data derived from Hunt systems and tools including Profit Power, ProShow, The Customer Service Center, LeadRouter, Collateral Analytics, the Agent Dashboard ("Agent Achieve"), huntrealestate.com, huntuniversity.com, TeamERA, Seller Select, The Hunt Hotline and the Company's proprietary Buyer Agency program ("Buy Design")Demonstrates mastery of Listing Inventory Management and assists Branch Director and Agents in the implementation of successful listing and marketing strategies to meet Branch Goals and A Model BranchAssists Branch Director with new Agent assimilation through the "16-weeks to success" system and experienced Agents through the Transition GuideManagement:Assists Branch Director in the development of monthly and annual listing inventory, unit and sales volume and SCSL goals via the Hunt Annual Planning SystemEducates Agents and Staff on, and enforces where necessary all Company Polices and Procedures, Local MLS Rules, National Association of Realtors Code of Ethics and State License RegulationsAssists Branch Director in the completion and submission of all required monthly Branch ReportsGenerally assists the Administrative Assistant and Branch Director in creating a smooth-running Branch operation run smoothly according to Company Standards of Practice and Policies and ProceduresAssists Branch Director in monitoring and managing all Branch leads and other inbound prospect activityAssists the Branch Director in appropriate management of the Branch physical plant and grounds according to Company standardsBeing present in the Branch and insuring appropriate staffing during normal hours of operationTogether with the Branch Director establishes growth objectives in terms of Branch square footage-to-Agent ratio and per person productivityWorks with Branch Director to maintain appropriate ratios among each Rating CategoryThe Motivational Environment:Openly and vigorously demonstrates:The Organizational Vision, Mission, Core Values and Core CompetenciesThe Code of the Hunt AgentAll unique-to-Hunt and ERA value-added differentiating factorsSupports the Branch Director in the creation of a "High-Performance" sales culture as measured by per person productivity and Same Customer Service Level by assisting with the development and/or implementation ofRegular and meaningful recognition for individual Agent successes and contributions to the Team successWeekly sales meetings designed to either train on skills or education on our products and servicesAgent training in the fieldDemonstration of the appropriate work ethic for success in the real estate industryAn Branch environmental energy that encourages Agents' presence in the BranchSupports the Branch Director through a focus on, and commitment to achieve Branch Production Goals and establishment of the Branch as a Model BranchAssists Branch Director in creation of a climate for peer-to-peer accountability through personal participation in a "Lifeline" Group and a Leadership Forum and encourages the creation of Agent Forums within the BranchParticipates each month as an ex officio member of the Branch Agent Advisors and assists Branch Director in implementation of recommended and accepted Branch actionsAssists Branch Director with the development and implementation of special promotions and Branch team-building events within the Branch Financial PlanListings:Assists where needed the Branch Administrative Assistant in data entryMonitors listing expirations and advises Agents accordinglySpot checks completeness of listing files, hard copy and electronicallySales:Assists where needed the Branch Administrative Assistant in data entrySpot checks completeness of pending and closed sale filesAssists Accounting and Branch Administrative Assistant in monitoring closings and collectionsReporting:Assists Branch Director in preparation and submission of required reports to Regional General ManagerFile Maintenance:Assists Branch Administrative Assistant on creation and maintenance of a file on each Branch Agent (start date, termination date, license, "getting to know you" form, etc.)Participates in Personal Sales:Participates in real estate transactions and receives commissions from time to time but is not permitted to follow up on any of the following lead situations:Branch, Relocation, and unassigned IDX leads or any orphaned lead from any HUNT systemConsults with the Branch Director prior to signing any exclusive right to sell, exclusive right or buyer agency contractual agreementsRequirementsEducation/Certification:Bachelor's Degree or higherNYS Real Estate License licensed sales associate or associate broker.Required Experience:One or more year's secretarial/administrative experienceExperience in Real Estate preferredSkills/Abilities:Excellent oral and written communication abilitiesAbility to multi task and prioritize workflowProficiency in Microsoft Office,( Word, Excel, Power Point)Proficient in Google Apps for BusinessThe ability and eagerness to work in a cooperative and collegial manner with department personnel and agents to accomplish Office and Company goals and objectives.