PURCHASING SPECIALIST - 37010075

Purchasing SpecialistThis Purchasing Specialist position is in the Bureau of Procurement & Contracting Services (BPCS), MyFloridaMarketPlace (MPMP) Team, under the Division of Administrative Services. The MFMP Team is looking for highly motivated and detail-oriented candidates with great customer service skills that not only administers the MFMP system, but processes Purchase Orders, Single Sources, Alternate Contract Requests, and P-Card Audits. This position is responsible for duties related to contracts and customer service as listed below.Ensures compliance with all Department policies, Florida Statutes, Administrative Code, and other purchasing rules, regulations, and procedures.Reviews and processes purchase requisitions for approval through the new Florida state agency eProcurement system, Ariba on Demand (AOD), also known as MFMP in a timely manner, ensuring they are complete, accurate, and in compliance with all policies, rules, and regulations prior to routing for final approval.Communicate any issues or concerns, to the MFMP Administrator (Supervisor) in the process and approval of a requisition and assist in determining a resolution.Provides administrative and technical support for the agency eProcurement system, Ariba on Demand (AOD) as a backup MFMP System Administrator.Provide assistance to division personnel in determining the appropriate method of procurement, available sources, specifications, competitive price quotations, Office of Supplier Development (OSD), and DMS State Contracts and Agreements.Conducts quality assurance audits to ensure purchasing card (P-Card) transactions are complete, accurate, and in compliance with all Florida Statutes, Florida Administrative Code, and Department policies and procedures.Employee is required to proactively identify and meet the needs of all customers both internally (section, bureau, division, and agency) and externally (citizens, vendors, recipients, other agencies, etc.).

Employee is expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for customers at all times.Tracks and documents the Department's Woman-, Minority- and Veteran-owned expenditures for the DMS Office of Supplier Development annual Business Participation Plan.Answers and distributes incoming BPCS telephone calls, receives visitors, answers routine inquiries from Department staff and vendors regarding purchase order information.Makes recommendations for improving current procurement processes.Assists in conducting departmental staff training and/or workshops related to MFMP procurement procedures.Submits all reports and required paperwork in a timely manner.Maintains files as required for auditing purposes; provides auditors with purchasing information as needed.The incumbent in this position has the authority to make purchases exceeding the threshold amount provided for in s. 287.017 for CATEGORY TWO and is required to file a Financial Disclosure Form annually.Performs other related duties as required.Required Knowledge, Skills, and Abilities:Knowledge of and ability to apply Florida Statutes, Administrative Code, and other authorities as applicable.Knowledge of contract requirements and guidelines to include: Chapters 211, 215, 255, and 287 F.S; Chapters 60A-1 and 69I F.A.C.; and CFO Memoranda.Knowledge of and ability to effectively use the state's purchasing system.Ability to effectively use Microsoft Word, Excel, Outlook and PowerPoint.Ability to review contract and grant agreements to ensure compliance with applicable statutory and regulatory requirements.Ability to interpret and apply federal, state, and local laws, regulations, and policies.Ability to coordinate and work well with others to complete assignments and projects.Ability to plan, organize and coordinate work assignments while meeting deadlines and maintaining scheduled timeframes in a fast-paced environment with competing deadlines.Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language.Ability to document, track and compile data effectively in a variety of reporting formats.Ability to work independently and apply problem-solving techniques.Ability to comprehend and apply applicable rules, regulations, policies and procedures.Ability to establish and maintain effective working relationships with others.Ability to create job aids, tools, and other materials and train and assist employees in the use of new forms, reports, and procedures.Minimum Qualifications:At least two years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis.

A credential evaluation report from an approved agency must be submitted along with all foreign degrees. Valid Driver's License.Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Additional reviews may be performed to screen for qualifications, experience and education. You may be contacted to participate in an additional selection process which may consist of written exercises, work samples, skills tests, and interviews. Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.Pay: The annual salary for this position will be $43,260.12 per year.