Job Title
Location Of Position: Fairport NY 14450; Business Office Term Of Employment: 12 Month Position, Full Time. Hours: 8:00 AM 4:00 PM Starting Date: As Soon As Possible Salary Range: $20.00 - $28.50 Per Hour *Actual Salary Is Dependent Upon Education, Experience And Contract.
Duties
- Reviews requisitions and vendor selection prior to entering purchase orders with accurate item descriptions and catalog numbers. This includes conference and travel purchase orders.
- Places orders for material, goods and services using basic purchasing techniques as needed for Business Office and other departments.
- Print and distribute purchase orders to vendors.
- Works with other departments and vendors for ordering and pricing resolution issues.
- Works with warehouse to obtain or provide information to receive orders in Wincap correctly.
- Processes purchasing change order requests.
- Provides reporting for open purchase orders to other departments and assists in answering questions regarding open orders.
- Assists with bid information and making information available on website or TEAMS.
- Obtains bid information regarding cooperative bids from other departments and inputs data into other entities bid portals.
- Data entry in Wincap for inventory asset reporting.
- Add and modify vendor information in Wincap. Maintains vendor data base.
- Obtains W-9 information from vendors and departments. Maintains file and adds information in Wincap.
- Scans and maintains consultant contract information in TEAMS.
- Obtain MiFi's and cell phones from Verizon in conjunction with Campus Tech.
- Process insurance claims for district and internal technology.
- Complete other work as assigned.
Qualifications
- Civil Service eligibility as a Purchasing Clerk: Graduation from high school or possession of an equivalency diploma plus two (2) years of paid full time or its part time/ volunteer equivalent experience* performing purchasing activities, or in a business office whose main function is purchasing activities. NOTE: College level training in Business Administration may substitute for experience on a year for year basis. *ordering internal office supplies is not acceptable experience.
- Computer experience necessary. Word, Windows, Outlook, and Excel experience preferred.
- Strong interpersonal communication skills with both peers and administrators.
- Evident teamwork experiences through past positions preferred.
- Accuracy and attention to detail required.
- Excellent attendance and punctuality in meeting the work scheduled.
- Physically able to perform essential functions of the position (with or without reasonable accommodation).