Purchasing Associate & Transportation Specialist

Vacancy Name
Purchasing Associate & Transportation Specialist
Vacancy No
VN1041
Target Staff Type
Volunteer/Supported
Work Location
JAARS Waxhaw
FTE
1.000
Position Summary
The Purchasing Associate will perform essential procurement activities from purchase requisition (PR), purchase order (PO) issuance, sales order issuance (SO), to the timely authorization of payment; the role will partner requesting internal Accounting and Receiving teams while collaborating with internal department team, including Buyers, Procurement Specialists, Contracts and Material Management. The role ensures correct PO placement and monitors PO status for domestic and international needs. Primary focus is Aviation.
Position Responsibilities

• Administer aspects of purchasing, in PO issuance with focused emphasis on completion, timely accuracy verification, and follow through with three-way match processing.
• Use NetSuite purchasing system to create a purchase order from a requisition request; may educate internal staff, departments, and PO requesters on system functionality.
• Forward purchase order to the necessary internal and external contacts for review and approval.
• Confirm accuracy of the purchase order; revise purchase order in a timely manner.
• Maintain confidentiality of pricing and other information not to be disclosed among vendors and other departments.
• In conjunction with Accounting, assist in the timely authorization of payment for purchases by forwarding receiving documentation.
• In conjunction with Receiving, verify receipt of items by comparing items received to items ordered; resolve shipments in error with suppliers; track POs and may produce summary or status reporting on a timely basis.
• Focus primarily on Aviation purchases.

Position Requirements

• A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth.
• Embrace the vision, mission, and core values of JAARS.
• Degree in Purchasing, Inventory, Supply Chain, or related discipline, or equivalent experience is desirable.
• Ability to perform in a fast-tempo, high volume environment that depends on multi-tasking several duties simultaneously and with accuracy.
• Related experience in Buyer, Supply Chain, Shipping/Receiving, and Purchasing to perform the essential duties of the position or the aptitude to rapidly learn and apply the knowledge to perform the tasks, responsibilities, and duties.
• Technical savvy to rapidly learn Oracle NetSuite and apply the system's functionality with confidence and operational familiarity.
• Ability to work across organizations and displaying an acumen of follow through and accuracy.
• Ability to communicate effectively and build trust with internal department stakeholders and external vendor partners.
• Special knowledge of Aviation needs and vendors preferred.