Purchasing Administrator

Purchasing Administrator

Location: Indianapolis, IN 46204

Job Type: Contract-to-Hire (conversion after 6 months)

Contract Duration: 6 Month

Pay Rate: $30.67 per hour

Interview Type: In-person only

Eligibility: Local candidates only; must be eligible for full-time employment without sponsorship.

Job Summary

We are seeking an experienced Purchasing Administrator to manage procurement activities, vendor relationships, and contract administration for the Indiana Office of Technology. This role involves evaluating vendor bids, negotiating contracts, processing purchase requests, maintaining procurement documentation, and ensuring compliance with applicable state and federal purchasing regulations.

The ideal candidate will have at least five years of experience in purchasing, procurement, contract administration, or related business operations, along with strong analytical, communication, and negotiation skills.

Key Responsibilities

Manage purchasing activities and procurement processes in accordance with state laws, regulations, and agency policies.

Administer contracts, purchase agreements, amendments, and related documentation.

Evaluate vendor bids and quotations to identify responsible and responsive vendors.

Monitor vendor performance and resolve contract-related issues.

Process purchase requisitions and maintain accurate procurement records for auditing purposes.

Negotiate contracts, pricing, and purchasing terms with vendors.

Coordinate with internal departments and external vendors to ensure timely processing of purchases.

Provide guidance on procurement policies, procedures, and compliance requirements.

Troubleshoot issues involving PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management.

Maintain confidentiality and ensure the accuracy of all financial and procurement documentation.

Required Qualifications

Minimum of 5 years of professional experience in purchasing administration, procurement operations, contract administration, or a related field.

At least 5 years of experience in procurement, requisitions, financial management, accounting, or related business operations.

Knowledge of procurement laws, regulations, policies, compliance requirements, and documentation procedures.

Experience managing contracts, evaluating vendor bids, monitoring vendor performance, and negotiating purchasing agreements.

At least 3 years of experience in project management, including financial and conflict management.

Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.

Strong written and verbal communication, negotiation, organizational, and interpersonal skills.

Ability to handle confidential information and financial documents accurately.

Preferred Qualifications

Bachelor's degree in Accounting, Finance, Purchasing, or Business Management.

Experience with electronic procurement (eProcurement) systems, particularly PeopleSoft.

Experience in government or public-sector procurement, preferably with Indiana state agencies.

Procurement certifications such as CPPB, CPPO, CPSM, or DPAP.

Experience purchasing IT products and services, including software, hardware, and telecommunications.