Purchasing Administrative Assistant

Purchasing Administrative AssistantFull-Time, Monday - Friday, 8am - 5pmR+L Carriers is seeking a highly organized, detail-oriented Administrative Assistant to work with our Purchasing team in our Wilmington, OH Service Center. The chosen candidate will provide a variety of executive administrative functions to support the department in a professional and timely manner, which includes but is not limited to the following:Responsibilities:Phone coverage - answer and direct all incoming phone callsHeavy Calendaring; coordinate meetingsCreate or edit documents using Microsoft Office applicationsFiling, photocopying, typing, sorting mail and ordering suppliesProvide support on phone coverage and other daily activities for other administrative assistants as neededDeal professionally with highly confidential material and information at all timesBe a proactive and visible role model to other administrative staffEscalate issues as needed to ensure timely responseConsistent display of energy, enthusiasm, optimism, and positive attitudeProcess and reconcile daily fuel invoices, ensuring accuracy, completeness, and timely paymentInvestigate and resolve invoice discrepancies, billing issues, and vendor exceptions while maintaining strong vendor relationshipsMaintain accurate records and reconcile fuel purchases against vendor invoices and supporting documentationCollaborate with fuel buyers and suppliers to verify pricing and invoice accuracyMaintain organized records and documentation to support audits, compliance requirements, and internal controlsProvide administrative support to the Purchasing and Accounts Payable departments, assisting with invoice processing, reporting, and other related functions as neededBasic Qualifications:2+ years - providing executive administrative support in a fast-paced corporate settingProficiency in Microsoft Office SuiteKnowledge of Cetaris and Oracle CloudPreferred Qualifications:Ability to work independently with minimal direction and accept ownership of tasksAbility to effectively manage multiple competing priorities and perform all other duties as assignedDemonstrate expertise in Microsoft Office to include: Excel, PowerPoint, Outlook, and MS WordMust be able to design presentations as well as create themDemonstrate accuracy and attention to detailAbility to maintain, at all times, the highest level of confidentialityAbility to deal with people and situations diplomatically and professionallyAbility to communicate clearly and effectively both orally and written combined with the ability to work effectively in a team environmentHighly dependable with ability and willingness to work overtime as requiredAbility to demonstrate flexibility and patienceAbility to adapt to and initiate changeBenefits: R+L Carriers offers an excellent compensation and comprehensive benefits package that includes Medical/Dental/Vision Insurance, 401(k) Retirement Plan with company matching contributions, Paid Vacation & Holidays, and vacation lodging at our exclusive employee resorts in Daytona Beach, FL, Big Bear Lake, CA, Pigeon Forge, TN, and Ocean Isle Beach, NC.About Us: R+L Carriers is a family owned, privately held transportation company founded in 1965. Our business caters to the transportation and distribution industry and is designed to provide customers with superior service through efficient administration and innovative thinking.

The Company prides itself in treating our employees and customers with respect and honesty. We believe each employee contributes directly to the Company's growth and success.