Purchasing Administrative Assistant (Burlington)

Position Summary
The Purchasing Administrative Assistant supports the procurement function within a mechanical
contracting company by coordinating purchasing activities, maintaining accurate records, and
ensuring timely delivery of materials and services. This role plays a critical part in supporting
project timelines by assisting with vendor communication, purchase order processing, and
documentation related to mechanical construction projects (e.g., HVAC, plumbing, piping
systems).
Key Responsibilities
- Assist in creating, issuing, and tracking purchase orders for materials and equipment.
- Maintain and update vendor databases, pricing lists, and procurement records.
- Communicate with vendors to obtain pricing, availability, and delivery timelines.
- Track material deliveries to ensure alignment with project schedules and site
requirements.
- Coordinate with project managers, estimators, and field personnel to understand job
specific material needs.
- Review purchase requisitions for accuracy and completeness prior to order placement.
- Resolve discrepancies related to invoices, deliveries, or damaged materials.
- Assist in negotiating pricing or identifying cost-saving opportunities when applicable.
- Maintain organized electronic and physical filing systems for purchase orders, contracts,
and vendor documentation.
- Support inventory tracking and coordination with warehouse or job site logistics.
- Generate procurement reports and assist in budget tracking for projects.
- Ensure compliance with company policies, safety standards, and contractual
requirements.
FLSA - Non-Exempt

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