PT - Transfer Specialist

Summary of Function:

Assists students transferring into and out of Arizona Western College. Assists Transcript Evaluator Coordinator with the incoming transcripts. Responsible for creating all files for students, updating Excel sheets, and communicating with students. Assists with all other events and activities done through the department.

Typical Duties:

• Serves Students. Assists in the process of external credit transcripts evaluation and transfer of credits to student records.


• Assists the Transfer Specialist with the posting of external credits.


• Consults and collaborates with other offices and campus locations to provide transfer services for students across the District. Performs audits and makes appropriate corrections to student files


• Supports the team by providing work and project direction to the work-study employees within the department.


• Accounts for front desk duties and customer service.


• Assists Transfer Services team members with organizing and coordinating activities and events in transfer areas to enhance university preparedness.


• Periodically reviews the department webpage, ensuring content accuracy, and works with the team to complete updates.


• Supports and participates in strategic planning initiatives, and performs other duties as assigned.

Required Qualifications:

• Experience in a role supporting customer support services


• Experience working in college transfer programs or personal knowledge and experience with transfer processes


• Applicants may indicate any additional language proficiencies in their application materials, including English/Spanish, as relevant to the position


• An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered

Additional Eligibility Requirements:

• Arizona Driver’s License or Equivalent

Classification:

• Non-exempt

Position Type & Work Schedule:

• Part-time


• Up to 19 hours per week (M-TH 8:00 am-6:00 pm)


• Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends

Knowledge, Skills, and Abilities:

• Knowledge of and ability to interpret, apply, and follow college policies and procedures


• Knowledge of or ability to maintain organizational structure, workflow, and operating procedures


• Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software, and applications especially those specific to the department operations


• Skill and ability to be self-directed and to manage one’s own time


• Skill in performing a variety of duties, often changing from one task to another of a different nature


• Ability to complete all departmental and/or institutional mandatory training or development


• Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail


• Ability to work independently and contribute to a collaborative team environment


• Ability to provide assistance in a professional, civil, and supportive manner


• Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner


• Ability to be flexible and supportive, positively and proactively assimilate change in rapid growth environment


• Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines


• Ability to adapt to a dynamic workload and demands


• Ability to adapt and maintain professional composure in emergent situations


• Ability to demonstrate integrity, professionalism, and civility in all job-related actions


• Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes


• Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public


• Inside office environment with normal noise and lighting levels


• Work is performed in an open office environment with staff, students, and community contact, and interruptions


• Must be able to perform duties in a variety of weather conditions

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer


• Prolonged periods of standing and/or walking


• May lift, carry, push, and/or pull, at times a minimum of 10 pounds


• Occasionally stoop, bend, kneel, crouch, reach, and/or twist


• Safely and appropriately operate golf carts or district vehicles

Travel:

• No Travel Required

Note:

• The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice

POSTING DATE:

August 03, 2026

ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER