Proposal Development Associate

Proposal Development AssociateSpacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge.For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles.Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more.We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet.About the RoleAs a Proposal Development Associate, you play a critical role in Apex's business growth. Supporting the Proposal Development team, you will perform critical administrative and organizational tasks to ensure team output is on-time and aligns with company policies and quality standards. Your extreme attention to detail, proactive organizational skills, and collaboration skills influence all components of your work.Apex is fast-paced, and you'll be expected to make decisions independently by weighing many needs and priorities. In this role, you'll wear many hats, arising to new business challenges while growing your skills and domain expertise on the job.

We are looking for mission-driven teammates who can jump into any new business pursuit with enthusiasm and operate at a high quality within tight deadlines.Responsibilities:Manage Proposal Team calendar of meetings, deadlines, and submission schedulesMaintain response trackers and summary sheetsCompile accurate and detailed meeting minutes for proposal kickoffs and status checksUpdate team process documentation and ensure process is consistently followedProactively outreach to key stakeholders on proposal team projects to mitigate riskDevelop a work cadence that demonstrates efficiency, quality, and collaborationAlign work with established guidelines and quality standardsProduce high-caliber work on time, every timeRequirements:2+ years of administrative experience supporting a teamExperience working with cross-functional teams (engineering, BD, marketing, etc.) under tight deadlinesMeticulous, proactive, and highly organizedEfficient at typing/word processingClear communicator whether communication is synchronous or asynchronous, in-person or virtual, written or spokenStrong MS Office skillsCoachable and team-oriented; ability to receive and offer constructive feedback that promotes individual and team successExceptional organizational skills and ability to manage multiple concurrent deadlinesDirect experience in spacecraft or spacecraft-adjacent markets (Nice to have)Why Join Apex?Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup that has raised more than $500M in funding, and we invest heavily in our people from day one.What We Offer For Full-time Employees:Shared upside: Receive equity in Apex, letting you benefit from the work you createBest-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no costComprehensive PTO package: Starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidaysCompetitive 401(k) plan: Generous matching - 100% match on first 3%, 50% on next 2%8 weeks paid parental leave: Plus childcare reimbursement up to $350/day for work-related travelDaily catered lunch and unlimited snacks: To keep you fueled throughout the dayVibrant community: Monthly office socials, pickleball tournaments, run club, and gatherings for you and your familyYour dream desk setup: All the tools you need to be your most productive selfWorld-class Playa Vista office: With the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and lifeReal impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting differenceAdditional Information:Compensation ranges are set by role, level, location, and alignment with market data. A candidate's specific level and base pay are determined case by case and may vary with job-related skills, education, experience, technical capabilities, and internal equity. Beyond base salary, full-time hires are also eligible for long-term incentives in the form of stock options, along with medical, dental, and vision coverage and a 401(k) retirement plan.ITAR RequirementsApex's work is governed by U.S. export control laws, including the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). To be eligible for this role, applicants must either (1) qualify as a U.S.

Person, meaning a U.S. citizen or national, a lawful permanent resident (green card holder), a refugee admitted under 8 U.S.C. § 1157, or an individual granted asylum under 8 U.S.C. § 1158, or (2) be able to obtain the required export authorizations from the U.S. Department of State, the U.S. Department of Commerce, or another applicable U.S. government agency.

You can learn more about ITAR here.Equal Opportunity EmployerApex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.