Project Manager - Regulatory & LicensingJoin our Facilities Planning & Design team as a Project Manager - Regulatory & Licensing, where your expertise directly shapes safe, compliant healthcare environments. You'll play a critical role in ensuring our spaces meet regulatory standards and support exceptional patient care.As a Project Manager - Regulatory & Licensing, you'll manage the licensing and regulatory coordination for healthcare projects, partnering closely with internal medical planning and regulatory affairs teams, external design teams, and authorities having jurisdiction. In this hybrid role based in Palo Alto, you'll be onsite on Mondays and Wednesdays, with flexibility to work from home on other days unless project needs require attendance. Success in this role means anticipating regulatory requirements, guiding teams through CDPH and OSHPD processes, and keeping projects moving smoothly across multiple stakeholders.What you'll bring:3+ years of relevant experience, ideally in healthcare design or regulated environmentsStrong understanding of licensing workflows for healthcare spacesExperience interacting with CDPH and OSHPD (preferred)Architecture degree; licensed architect preferredClear communication, attention to detail, and the ability to simplify complex requirements for diverse partnersThe Land Use & Licensing team guides long-range planning, entitlements, and sustainability initiatives that advance Stanford Medicine's growth and mission. Combining expertise in architecture, planning, construction, and healthcare, the team oversees licensing, compliance, and government relations with precision and collaboration. The work ensures regulatory alignment, sustainable development, and seamless coordination across the enterprise.The Facilities Planning & Design (FPD) business unit leads the planning, design, and improvement of Stanford Health Care's spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine's mission.The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations.A Brief Overview The Design and Construction Project Manager is responsible for managing the day-to-day efforts related to programming, planning, design, construction, and activation of small projects for the Stanford Health Care (SHC) under the general supervision of the Director.
Ensures completion of projects within budget, on schedule, while meeting all program objectives and appropriate governmental regulations. Also acts as a liaison between the client/users and all other project participants including consultants, contractors, vendors, and outside jurisdictional agencies.This is a Stanford Health Care job. A Brief Overview The Project Manager (PM) leads key organization initiatives for Stanford Health Care. Project Managers are responsible for the coordination and completion of all aspects of project management on assigned projects, including, but not limited to, project scope, project schedule, project budget, project plans, facilitating meetings, documenting requirements, overseeing development, operational workflows, and implementation. Additionally, the Project Manager directs participants in compliance and regulatory alignment efforts. The Project Manager is responsible for identifying and resolving project issues, making sure the project progresses on schedule and on budget. The PM is the point of communication with stakeholders and is accountable for the project's success. The Project Manager must have strong communication skills in acting as the liaison between the project team, subcontractor, customer, key stakeholders, and senior leadership. The Project Manager has ultimate responsibility for project delivery.
The Project Manager may direct the project/senior project coordinator (PC or Sr. PC) to expedite project related tasks.What you will doDeliver concurrent various sized projects to successful completion.Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation.Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues.Utilize designated project management tools to report project status, manage issues, identify risks and escalations.Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.Support Senior Project Managers as back up on projects.Coordinate post-project review and lessons learned meetings following stabilization of projects.Provide leadership while the project coordinator positions the team and collaborates in project implementation.Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.Understand customer requirements and manage the dynamics of these individuals.Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget.Working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.).Develop effective and attainable workplans.Identify and pursue opportunities to optimize effectiveness.Develop and administer project reporting systems.Prepare and present information concerning operational effectiveness.Organize and delegate work to achieve desired outcomesEducation QualificationsJob requires a Bachelor's degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.Experience Qualifications5 years of progressively responsible and related work experience RequiredExperience working in Healthcare and/or an Academic Medical Center. PreferredProgram management leading mission-critical programs that involve significant organizational complexityLeading large teams in a matrix management environment. PreferredLeading large teams in a matrix management environment. PreferredDeveloping, implementing, and monitoring process improvement initiatives. PreferredDeveloping, implementing, managing, and monitoring project management frameworks and methodologies.
PreferredDeveloping and managing project budgets and process. PreferredSpace planning, functional programming (architectural), or move management experience. PreferredRequired Knowledge, Skills and AbilitiesAbility to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlinesAbility to present facts and recommendations effectively in oral and written formAbility to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutionsAbility to gain consensus among disparate groupsAbility to exercise judgment and demonstrate effectiveness in decision making occasionsAbility to manage a significant workload, prioritize projects appropriately and work independentlyAdvanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePointAdvanced ability to identify, develop and quantify any required corrective action plansExperience with business case preparation and cost benefit analysisDemonstrated highly motivated self-starterModerate proficiency with Microsoft Project, Primavera or other PPM software toolsFamiliarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issuesStrong presentation and facilitation skills to communicate with and persuade a wide range of audiencesSuperior supervisory and matrix management skills and ability to oversee tasks delegated to othersServe as a change agent and transformational leaderLicenses and CertificationsPMP - Project Mgmt Professional preferred.Physical Demands and Work Conditions Blood Borne PathogensCategory III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employmentThese principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family's perspective: