Project Coordinator

F.H. Paschen Job OpportunityF.H. Paschen has over 115 years of experience in the construction industry.

You've driven on highways we paved, you've travelled through airports we modernized, you've commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility —as we work in any industry, offering any delivery method and service.

We operate with MORE Tenacity —as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity —by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us.

We deliver far more than just on time and on budget—we deliver with MORE Paschen.Position Overview: This is an entry-level position to assist Project Manager and Assistant Project Manager.Assigned Responsibilities:Subcontractor CoordinationMaintain and monitor project plansAssist in preparation and maintenance of project schedulesCoordinate material procurement and deliveryCorrespondenceCheck drawing and specifications for completeness and discrepanciesAnalyze project risks and issues, and provide solutions.Review and determine suitability of shop drawings and submittalsContact vendors and subcontractors for proposalsReview/qualify subcontractor requests for change ordersProcess change orders and extra work ordersTrack status of change ordersCollect, verify and distribute as-builtsField observation and documentationCoordinate and document meetingsQuantity take offs / measurementsCollect, maintain and submit project close-out documentsAssist in preparing and approving requests for progress paymentsProcess and track status of "Requests for Information"Process and track status of shop drawings and submittalsActive participant in project safetyProvide administrative supportFacilitates/Assists with Job Site set-upReview subcontractor insurance certification to ensure compliance with contract requirementsReview certified payrolls and log into payroll canvassing report and send out deficiency lettersCoordinate vendor activities, payments, and credits for DepartmentProduce pay requestsTrack subcontractor pay requests and payment scheduleCollect/match lien waivers with payment schedulesType contractsLink all project documentation through project management softwareMaintain office filesOversee administrative processesDevelop/maintain workflows and administrative procedures for the departmentOversee office administrators' responsibilitiesOther duties as assignedAdministrative Responsibilities:Process Vendor Accounts Payable Vouchers for paymentPrepare vouchers - for general overhead items.Verify Subcontractor Insurance for compliance with contract requirements.Coordinate vendor activities and payments for Division.Collect and review waivers of lien.Filing (Maintain Division/Office Files)General office support such as data entry, faxing and typing.Produce and distribute correspondence.Type contractsVerify subcontractor Insurance for compliance with contract requirements.Link all project documentation through project management software.Identify, develop, and call potential clients.Maintain client list, potential opportunities, and activity.Coordinate office events and activities.Responsible for managing and tracking staff sick and vacation time in the Kronos HR System