Project Coordinator

Project CoordinatorMesa Energy Systems has an immediate need for a Project Coordinator. As a Project Coordinator, you will be responsible for retrofit and automation jobs. You will work closely with the Project Manager and Superintendent and provide updates and attend scheduling meetings.Essential Duties & Responsibilities• Set up all retrofit and automation jobs • Scheduling person – work with Project Manager and Superintendent to keep shifts updated • Develop and maintain all project folders in SharePoint. • Attend job, project review and manpower scheduling meeting – responsible for meeting minutes and documenting tasks that are assigned by management in Planner. • Coordinates purchase of necessary supplies, equipment and services from appropriate sources. • Maintain and follow a strong safety program. • Issues and enters all PO's and subcontracts required for retrofit projects.

• Liaison with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts. • Reviews and approves vendor and subcontractor invoices monthly. • Enters all retrofit weekly timecards and manages payroll issues with the payroll department. • Liaison with payroll department for all certified payroll issues. • Processes all required permits and pulls in person from cities as needed. • Prepares and submits certificates of insurance. • Prepares Submittal Manuals as required.

• Payment & Performance Bonds if required by customer. • Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer. • Initiate Warranty Letters when required. • Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer. • Assists the Project Manager with WIP Reports for the end of the month review. • Supports all Project Managers with daily requirements.Qualifications• Bachelor's degree in business administration or equivalent work experience. • A minimum of three (3) years' experience in back-office support in the Construction field.

• Strong background with Construction forms and permits necessary. • Strong administrative skills. • Computer literate in Microsoft Products. • Excellent verbal and written communication skills. • Ability to coordinate and work well with others. • Ability to work independently or as member of a team. • Ability to adapt to ever changing priorities.