Project Coordinator/Office Manager

Construction Project Coordinator / Office ManagerRequired Skills & Experience: 3+ years of construction project coordination or similar construction administrative experience preferred. Previous exposure to RFIs, submittals, change orders, subcontract documentation, and project closeout processes is highly preferred. Strong organizational skills with the ability to manage multiple priorities and deadlines. Detail-oriented and proactive with strong problem-solving skills. Comfortable working independently while collaborating with project and administrative teams. Professional and service-oriented communication style.Must be able to work fully on-site, Monday-Friday 8am-5pm in West Palm Beach, Florida.Nice to Have Skills & Experience: Bachelor's degree in Business, Construction Management, or a related field is preferred but not required.

Experience with Procore, Bluebeam, and/or Concur is a plus.Job Description: We are seeking an organized and proactive Construction Project Coordinator / Office Manager to support both construction project administration and daily office operations for a growing team in West Palm Beach.This person will work closely with project management, field personnel, subcontractors, and local leadership to keep project documentation organized and ensure administrative processes run smoothly.

The role will also provide direct support to senior leadership while helping manage the day-to-day needs of the office.The ideal candidate is professional, detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced construction environment.Key Responsibilities:Project Coordination:Support project teams with the preparation, tracking, and organization of RFIs and submittals. Assist with processing and maintaining documentation related to subcontractor change orders. Track subcontract agreements and ensure completed documents are properly filed and maintained. Coordinate project closeout documentation, including warranties and required subcontractor materials. Maintain accurate and organized project records throughout the lifecycle of active projects. Help facilitate communication and documentation between field and project management teams.Office & Executive Support:Coordinate calendars and schedule meetings for senior leadership. Prepare and process leadership expense reports. Assist with internal meetings, employee events, and other company activities. Manage inventory and ordering of general office and marketing materials. Provide administrative support to employees and leadership as needed. Help maintain an organized, professional, and efficient office environment.