Project Coordinator

Project CoordinatorHorizon Construction Group is seeking a highly organized and detail-oriented Project Coordinator to support our Construction team. This role plays a critical part in keeping projects running smoothly by coordinating documentation, communication, contracts, and administrative processes from pre-construction through project completion.If you thrive in a fast-paced environment, enjoy working with multiple stakeholders, and have strong administrative and organizational skills, we'd love to hear from you.Horizon Construction Group specializes in the development and construction of multi-family housing as well as master-planned multi-use neighborhoods. Since 1984, our commitment to outstanding performance and integrity, in every aspect of our business, has prevailed.Position SummaryThe Project Coordinator provides administrative support to the construction team while serving as a key communication link between owners, architects, engineers, project managers, superintendents, suppliers, and subcontractors.

This position helps ensure projects are completed efficiently, accurately, and in accordance with company standards.Key ResponsibilitiesPrepare and distribute meeting agendas and meeting minutesManage project documentation and maintain electronic project filesPrepare and route owner contracts and exhibits through DocuSignIssue, track, and maintain subcontracts, purchase orders, and change ordersCoordinate the distribution of project drawings, specifications, and updatesMaintain subcontractor contact and distribution listsTrack and manage insurance compliance for subcontractorsMaintain RFI, submittal, and drawing logs within project management softwareAssist with monthly owner reports and project-specific reportingCoordinate project signage procurementSupport project teams with punch lists and closeout documentationReview and follow up on project compliance itemsTrack and file superintendent reports and required project paperworkRecommend workflow and process improvements to enhance project efficiencyRequirementsPrevious administrative, clerical, or secretarial experiencePrevious customer service experienceProficiency in Microsoft Word and ExcelStrong verbal and written communication skillsPreferredConstruction administration experienceExperience working with project management softwareKnowledge of construction documentation and contract processesWhat Makes You SuccessfulDetail-oriented with a commitment to accuracyAble to adapt to changing priorities and deadlinesStrong interpersonal and communication skillsProactive approach to problem-solvingAbility to manage multiple tasks in a fast-paced environmentPhysical RequirementsPrimarily office-based positionFrequent use of a computer, phone, and standard office equipmentRegular sitting, standing, and movement throughout the officeOccasional lifting of up to 25 poundsOther RequirementsRegular and Predictable Attendance: Consistent, reliable attendance is an essential function of this position. Employees are expected to maintain regular and predictable attendance and to report to work as scheduled.Worksite Safety: Employees are responsible for following all company safety policies and procedures and for helping to maintain a safe work environment for themselves, coworkers, residents, subcontractors, vendors, and visitors.