Project Coordinator

Project CoordinatorFull-Time | Non-ExemptSalary: $60,000 - $70,000 AnnuallyLocation: Irvine, CADepartment: Project ManagementEmployment Type: Full-TimeRole OverviewThe Project Coordinator keeps MVE + Partners project teams organized and clients informed. This role runs the administrative backbone of our multifamily residential and mixed-use projects — preparing meeting agendas, taking and distributing minutes, tracking action items, and coordinating communication between our architects, clients, consultants, and contractors. The ideal candidate is highly organized, writes clearly, and is comfortable in fast-moving meetings where design and technical decisions get made.

This is a strong entry point for someone interested in architecture, design, or construction project management.Key ResponsibilitiesMeeting Management & DocumentationPrepare and distribute agendas for client, consultant, OAC (owner-architect-contractor), and internal design meetingsAttend meetings in person and virtually; take accurate, concise minutes that capture decisions, open items, owners, and due datesDistribute minutes within 48 hours and maintain a running action-item log through project closeSchedule meetings, book rooms, and manage calendars and invites for project teamsClient & Team CoordinationServe as a day-to-day point of contact for client and consultant communications, routing technical questions to the right team memberTrack deliverable deadlines and remind teams of upcoming milestones and submissionsCoordinate document exchanges with clients, structural/MEP/civil/landscape consultants, and general contractorsSupport client presentations by assembling materials, printing sets, and managing logistics; occasional travel to client offices and project sites in Southern CaliforniaProject Administration & Document ControlMaintain project files, contact lists, and directories in Egnyte according to firm standardsPrepare transmittals and track RFIs, submittals, and permit or plan-check status in project logsTrack agency submissions and plan-check comments with the project teamSupport the Project Manager with contracts, proposals, change-order and additional-services documentationQualificationsRequiredBachelor's degree in architecture, construction management, business, communications, or a related field, or equivalent experience1-3 years of experience in project coordination, administrative support, or office operations, preferably at an architecture, engineering, construction, or real estate firmProficiency in Microsoft 365, including Outlook, Word, Excel, and TeamsExcellent written communication, with the ability to turn a fast-moving discussion into clear, accurate minutesStrong organization, attention to detail, and follow-through across multiple projects and deadlinesProfessional, confident communication with clients, consultants, and senior staff, and discretion with confidential project informationPreferredFamiliarity with architectural project phases and terminologyExposure to multifamily residential, mixed-use, or residential developmentExperience with RFI, submittal, and document-control workflowsWorking knowledge of Bluebeam, Adobe Acrobat, or Autodesk; experience with AI note-taking tools is a plusWhat This Role OffersA central role on project teams with direct exposure to clients, consultants, and the full architectural design and delivery processClose collaboration with project managers and principals at a firm with roughly 50 years of multifamily and mixed-use experienceA foundation for growth into project management or studio operations rolesHybrid flexibility per firm policyMVE + Partners is an equal opportunity employer. We do not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by applicable law.