Project CoordinatorLocation: Onsite in East Windsor, NJEmployment Status: Full-TimeCompensation: $55,000 – $75,000 Annually + BonusTravel: Up to 25% (as needed)The OpportunityThe Project Coordinator supports the successful delivery of automation and control system integration projects by providing project coordination, controls, and administrative support to Project Managers and the PMO.This role plays a critical part in maintaining project organization, supporting the Stage-Gate delivery model, and ensuring project documentation, reporting, and communication remain accurate and on track.The Project Coordinator acts as a central point of coordination across Engineering, Procurement, Field/Operations, and customers to support day-to-day execution and follow-through.Core Responsibilities:Project Coordination & CommunicationCoordinate internal and customer meetings including agendas, notes, action items, and follow-ups.Maintain stakeholder lists and support project communication plans.Serve as a coordination point across Engineering, Procurement, Field/Operations, subcontractors, and customers.Ensure timely follow-through on project updates, deliverables, and communicationsStage-Gate & Documentation ManagementSupport Project Managers in executing Thermo Systems' Stage-Gate model.Maintain and organize project documentation, Gate artifacts, and approval records.Ensure proper version control, configuration management, and audit readiness.Track Gate readiness and escalate risks to schedule adherence.Project Controls & ReportingMaintain project schedules, milestone trackers, and look-ahead plans.Track action items, deliverables, and dependencies with clear ownership and deadlines.Prepare recurring status updates, dashboards, and PMO reporting.Support cost tracking, PO logs, invoice routing, and basic budget visibility as directed.Change Control & Risk SupportTrack and manage change requests, including documentation and approval workflows.Maintain risk registers and support mitigation tracking.Track project issues, decisions, and lessons learnedProcurement & Vendor CoordinationSupport procurement activities including RFQs, quote tracking, and submittal logs.Assist with vendor and subcontractor coordination, including documentation and onboarding requirements.Track delivery schedules and follow up on vendor commitmentsQuality & Closeout SupportAssist with QA/QC documentation including inspections, test records, and punch lists.Support project closeout including as-builts, O&M manuals, training records, and final deliverables.Contribute to lessons learned and continuous improvement efforts.Provide feedback to PMO on process and template improvementsWhat We're Looking ForEducation & Experience:0–5 years of experience in project coordination, project administration, or operations support (industrial, construction, or technical environments preferred).Bachelor's degree in business, engineering, construction management, operations, or related field preferred.Equivalent practical experience will be considered in lieu of a degree.Familiarity with basic project management concepts (scope, schedule, cost, risk, and change control) is a plus.Skills & Qualifications:Strong organizational skills with the ability to manage multiple prioritiesEffective communication skills across cross-functional teams and customersDetail-oriented with strong follow-through and accountabilityAbility to work independently while supporting a team environmentProficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)Experience with project tools (MS Project, Smartsheet, SharePoint, Teams, Jira, or similar) is a plusAbility to quickly learn internal systems, tools, and PMO processesWhat You'll GetCompetitive compensation with annual bonus opportunity401(k) with company matchComprehensive medical, dental, and vision coverage with low-cost optionsPaid time off and sick leaveTuition reimbursement and professional credential supportIn-house and external technical training opportunitiesExposure to complex, high-impact automation projectsA collaborative culture built on integrity, accountability, and teamworkLearn more at Environment & Physical Requirements The physical and environmental demands described here are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Equal Employment Opportunity Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status.Disclaimer This job description outlines the general nature and level of work expected.
Responsibilities may evolve based on business needs.