Project Coordinator

JOB DESCRIPTION

POSITION TITLE: PROJECT COORDINATOR
DEPARTMENT: ADMINISTRATION
FLSA STATUS: NON-EXEMPT

JOB SUMMARY
The Project Coordinator supports the successful implementation of ShareHouses strategic priorities, organizational initiatives, new programs, operational improvements, and grant-funded projects. Working closely with organizational leadership, this position helps translate plans into action by coordinating implementation activities, supporting cross-functional teams, tracking outcomes, and maintaining accountability for project deliverables.
The Project Coordinator plays a key role during periods of organizational change, growth, and program implementation as well as assisting in day-to-day operational tasks by providing administrative support, coordination, follow-through, communication, and logistical support necessary to move projects from planning through launch and stabilization.
REPORTING RELATIONSHIPS
The Project Coordinator does not supervise other positions.
DUTIES & ESSENTIAL JOB FUNCTIONS
Project Coordination & Implementation
Coordinate and support planning activities, implementation of new programs, services, strategic initiatives, operational improvements, and grant-funded projects.
Develop and maintain project plans, timelines, milestone trackers, checklists, and supporting documentation.
Monitor progress, communicate updates, document decisions and action items, and coordinate cross-departmental follow-through.
Program & Operational Readiness
Coordinate program/project changes from planning through implementation and stabilization including maintaining project files, correspondence, and other organizational documentation.
Develop and distribute workflows, forms, training resources, implementation materials, and communication plans.
Outcomes Tracking & Reporting
Maintain systems to track project milestones, deliverables, outcomes, and performance measures.
Collect, organize, and report data through dashboards, scorecards, presentations, and status reports for leadership.
Document implementation outcomes, lessons learned, and recommendations for improvement.
Documentation & Process Improvement
Maintain accurate, accessible, and current project records and documentation.
Support process improvement through workflow documentation, data collection, and project tracking.
Assist with implementation of new technologies, systems, and operational processes.
Grant Administration & Reporting
Coordinate the collection of data and documentation for project, grant, and compliance reports.
Support grant proposals by researching application requirements, compiling documents, maintaining portal accounts, and submitting proposals and progress reports.
Monitor grant deliverables, outcomes, reporting deadlines, and compliance requirements.
Organizational Support & Professional Development
Build working knowledge of ShareHouse programs, operations, finance, compliance, quality improvement, and strategic planning.
Participate in cross-functional initiatives and serve as a collaborative resource to staff and leaders.
Develop skills in project management, implementation planning, change management, performance measurement, and organizational leadership.
Perform other duties as assigned.
QUALIFICATIONS
Associate degree in fields such as Business Administration, Communications, Project Management or related field; and
Three years of related work experience in project coordination, operations support, program administration, organizational development, or implementation support
Prefer bachelor’s degree in related field
CULTURE FIT
We’re committed to creating a culture of transparency and psychological safety. That means we communicate directly and kindly, ask for help when we need it, and celebrate wins big and small. Whether you’re in clinical care, admin, or support services you are part of the mission.
At ShareHouse, we’re more than coworkers, we’re collaborators, advocates, and believers in second chances. We serve individuals and families navigating the challenges of addiction and mental health with heart, respect, and resilience. We believe a healthy workplace fuels healthy outcomes, so we focus on connection, communication, and compassion, both in how we serve our clients, and how we treat each other.
YOU’LL THRIVE HERE IF YOU…
Are mission-driven and motivated by meaningful work
See change and feedback as opportunities, not obstacles
Want to grow personally and professionally alongside your peers
Value teamwork and open communication
Enjoy working in a collaborative and mission-driven environment
Bring a positive attitude and help foster a culture of encouragement and respect
CORE VALUES
Compassion — We lead with empathy and respect
Integrity — We do the right thing when no one is watching
Connection — We value belonging, empathy, trust, and mutual understanding
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job with or without reasonable accommodation:
Frequently requires:
Stooping and bending
Use of color vision and ability to distinguish colors
Pushing and pulling, lifting and carrying up to 15 lbs.
Ability to communicate orally and hear/understand oral communication
Ability to utilize fine motor skills, reach and grasp
Occasionally requires:
Standing for up to 1 hour
Pushing and pulling, lifting and carrying over 15 lbs.
WORK ENVIRONMENT
This position works in an environment with few physical discomforts; may occasionally be exposed to drafts, noise, temperature variations and odors.
BENEFITS
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance (100% premium paid by company)
Health savings account
Life insurance
Generous PTO package
Vision insurance
Short term disability
Long term disability
EAP
Pet Insurance
Array of voluntary benefits
9 paid holidays
*Compensation for this position is based on several factors, including relevant experience, skills, and qualifications. In addition to base pay, ShareHouse offers a comprehensive total rewards package that includes generous paid time off (PTO), a robust benefits program, a 401(k) match, and more. We also support financial growth through annual merit-based raises.
*This position will remain open until filled and may be taken down at any time without notice.