Project Coordinator

This range is provided by Advantage Technical. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45.00/hr - $49.00/hr

The Project Coordinator plays a key role in supporting project managers by handling administrative and operational tasks to ensure projects are delivered on time, within budget, and aligned with scope. This role serves as a central liaison between internal teams, stakeholders, and clients.

Key Responsibilities

Project Planning & Coordination

• Assist in developing project schedules, budgets, scope statements, and deliverables
• Coordinate resource allocation, including personnel, equipment, and materials
• Support project managers in organizing workflows and maintaining project structure

Administrative Support

• Manage administrative and bookkeeping tasks such as invoices, purchase orders, budgets, spreadsheets, and expense documentation
• Maintain project documentation and ensure proper version control
• Oversee project-related paperwork and organizational systems

Stakeholder Communication & Meetings

• Schedule and coordinate project meetings
• Prepare agendas, meeting materials, and minutes
• Act as a liaison between team members, clients, vendors, and stakeholders
• Provide regular project updates and ensure alignment across all parties

Progress Monitoring & Reporting

• Track project milestones, schedules, and deliverablesIdentify potential issues or risks and elevate concerns as needed
• Monitor risk registers and support mitigation efforts
• Generate status reports and deliver detailed updates to project managers and stakeholders

Required Qualifications

• Bachelor’s degree in Business, Communications, Project Management, or a related field
• 2–3 years of experience in project coordination or administrative roles
• Strong ability to multitask, prioritize, and work under tight deadlines

Core Skills & Competencies

Organizational Skills

• Skilled in managing schedules, deadlines, documentation, and logistical details

Communication

• Strong verbal, written, and presentation abilities
• Comfortable engaging with diverse stakeholders

Technical Proficiency

• Proficient in Microsoft Office (Word, Excel, Outlook)
• Familiarity with project management tools such as MS Project or Smartsheet

Attention to Detail

• Accurate and thorough with documentation, budgeting, and risk tracking

Problem-Solving

• Proactive in identifying challenges and proposing solutions

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Project Management

Industries

• Medical Equipment Manufacturing

Benefits

• 401(k)
• Vision insurance
• Medical insurance

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