Project Coordinator 2This contract Project Coordinator 2 assignment will provide support and assistance to the Transmission Engineering-Internal Operations Resource and Work Planning (TEBW) org at *** (BPA). This assignment will coordinate with all TEBW team members and stakeholder groups for project-level task support and demand and capacity planning. This assignment is located in the Resource and Work Planning (TEBW) organization, Internal Operations (TEB), Engineering and Technical Service (TE), Transmission Services (T), *** (BPA).
A successful candidate will have excellent communication skills and a strong background in customer service working with a large, diverse customer base.Assignment Responsibilities:Host recurring meetings with resource teams to gather task progression updates.Host recurring meetings with resource Managers to provide updates on resource demand and capacity status, project compliance metrics, and potential resourcing constraints.Process task updates and closures.Research task and schedule discrepancies and working with appropriate stakeholders to resolve.Validate the assigned resource group's ability to support the projects on the Portfolio Work Plan.Identify potential SME staffing needs for assigned resource groups and provide recommendations to leadership.Receive and process work requests, including reviewing the request to validate completeness of information, research project resource needs (material, equipment, and personnel), project due dates for potential pairing with another project's tasks for efficiency, establishing a new project record in SharePoint.Review resource availability, which may include vetting assign project team resources, and sending email notifications to assigned team members and their manager(s), so adjustments can be made if needed.Attend and participate in planning meetings on behalf of TEBW and provide information about current assignments and resource availability.Review multiple schedules for resource availability and identify duties, tasks, and timing.Recommend updates for MSP schedules and provide updates for resource tasks when needed.Collaborate with managers to validate schedules and make necessary adjustments to schedules as required.Participate in process improvement efforts if issues, delays, or other obstacles arise during a project.Utilize routine reports and metrics, gathering information from various systems, such as Asset Suite using Power BI, TEBW's Current Projects SharePoint site, Transmission Asset Portfolio Management (TAPM) system, etc.Provide report data to Supervisor and customer organizations as needed or as part of established protocol.Collaborate with the TEBW Data Steward on new reports, as requested, for BPA managers, Project Managers (PMs), Resource Managers, project teams, other cost analysts, and stakeholders.Assist BPA management with improving various TEBW processes for greater efficiency and effectiveness.Conduct formal and informal training. Train inexperienced staff and customers on utilization of PWA and TEBW reports.Requirements:Bachelor's degree in Engineering, Business Administration, Business Management, Organizational Development, Computer Science or other related technical discipline is preferred. With a Bachelor's Degree in applicable fields, 5 years of experience is required.
With an Associate's Degree in applicable fields, 7 years of experience is required. Without a degree, 9 years of experience is required.Advance knowledge of Microsoft Project and Project Web App.Working knowledge of Microsoft Office (SharePoint, Excel, Word, Outlook).Read and interpret technical data visualization reports (such as PowerBI).General familiarity with infrastructure design and construction projects methodologyValid U.S. Driver's License is required.Other Assignment Considerations:Work will be performed primarily at a desk workstation.
Worker may occasionally attend field site visits and will adhere to any applicable site-specific safety rules.Worker will not be assigned a permanent workstation and will be provided with a temporary workstation for in-office days. Worker will be expected to occasionally travel to alternative local office spaces for meetings.