Project Billing Coordinator
Location: Oak Creek, WI (On-Site)
Salary: $45,000 – $50,000 per year
Join a Company That’s Built to Last
Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long-standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly.
Why You’ll Love This Role
- Stable company with strong, supportive leadership
- Tight-knit, team-oriented culture where you're valued
- Opportunity to learn, grow, and expand your skills
- Variety in your day—no two days are the same
What You’ll Do
- Support Project Managers with monthly billings, pay applications, and lien waivers
- Assist with job setup and work orders, including budgets, phase codes, and change orders
- Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
- Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
- Maintain accurate, organized project and job files
- Provide general administrative support to the project and office teams
What You Bring
- 2+ years of administrative experience (construction or trades experience is a plus)
- Strong organizational skills with the ability to manage multiple priorities
- Clear, professional communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
Bonus Points If You Have
- Experience supporting construction projects or working with subcontractors
- Familiarity with billing, compliance paperwork, or job costing
Don’t Meet Every Requirement? Apply Anyway
Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you’re detail-oriented and enjoy supporting a team, we encourage you to apply.
Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable
Project Billing Coordinator in oak creek at Unknown Company
This position is listed as contract and onsite.