Project Assistant, SANEPosition Type - Professional StaffFaculty TrackPosition Title - Project Assistant, SANEEmployment Status - Half TimeMonths - 12Campus - Portland, MEDescription - The Project Assistant will support the Sexual Assault Nurse Examiners (SANE) program by providing a broad range of administrative assistance and coordination.Responsibilities - Perform regular administrative duties for the project/department: answer phones and serve as department receptionist; type/print correspondences, reports, manuals, and the like; order materials and supplies; maintain appointment calendars; set up meetings; photocopy; and the like. Organize and maintain various project files and records, frequently involving cross filing/cross-reference systems. Compile, order and oversee distribution and inventory of curricula printing and SANE documents. Process specific curricula reporting paperwork and prepare for local partner. Perform basic liaison functions with, faculty, staff, contract evaluators, or other department/program constituency routing to senior staff members as appropriate. Assist in the creation of meeting agendas and meeting document packets. Create and design materials as necessary. Attend a variety of regularly scheduled meetings, including quarterly meetings in Augusta; take meeting minutes; electronically disseminate minutes. Coordinate logistics for training events. Compile a variety of information from both manual and computerized records including the use of Access database Prepare/coordinate bulk or other special departmental mailings utilizing mail merge. Edit project reports for spelling, grammar, formatting, etc. Compile comprehensive end-of-year reports; assemble copies of reports; disseminate reports electronically and in hardcopy. Register participants for various trainings/meetings and arrange travel and accommodations. Confer regularly with immediate supervisor, other department/University personnel, and/or various firms/organizations/individuals outside the University to plan and coordinate activities, exchange information, resolve problems, etc. Understand and comply with the University of New England Safety Manual. Perform other related duties as assigned. Travel to out of town trainings 2-3 times annually.Qualifications - Associate's degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Strong computer skills and proficient in Microsoft Excel and Microsoft Word required. Strong administrative and organizational skills.
Experience in organizing and maintaining moderately complex filing and records systems. Familiarity with Access database entry a plus Good reading, spelling/grammar and general writing and math skills. Familiarity with bookkeeping/accounting training or experience desirable. Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations. Previous UNE experience desirable.EEO Statement Summary - Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.Vaccination Statement (PLEASE NOTE) - Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.Additional Note - This position is not eligible for H-1B visa sponsorship.Anticipated Pay Range - $20.19Posting Number - 2022PS0812POpen Date - 02/09/2026Close DateOpen Until Filled - YesDocuments Needed to ApplyRequired DocumentsResumeOptional DocumentsCover LetterLetter of Recommendation