Project Assistant

Project Assistant | Phoenix, AZ | Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Project initiatives need someone who can keep the workflow details moving, coordinate team information, and make sure the right resources are ready at the right time. We’re looking for a Project Assistant in Phoenix, AZ to support project preparation, organize team deliverables, and help the department execute project requirements efficiently.

You’ll work across different assignments, from tracking milestone deadlines and preparing status documentation to coordinating schedules and maintaining project records. This is an opportunity to build practical experience while contributing to a team that values communication, organization, and practical solutions.

Your Day-to-Day Responsibilities

• Assist with coordinating project schedules, milestones, and task deliverables.
• Prepare presentations, status summaries, and supporting project documentation.
• Research vendor capabilities, resource costs, and project equipment requirements.
• Help organize team calendars, deadline trackers, and project requirements.
• Draft and proofread project updates, meeting notes, and action items.
• Support the preparation of project plans, charters, and risk assessments.
• Maintain project calendars, contact directories, task logs, and digital archives.
• Gather data to support monthly status reports and project evaluation updates.
• Coordinate with team leads to collect deliverables and meet project deadlines.
• Help prepare meetings, kickoff briefings, and project review presentations.
• Track outstanding action items and follow up on task approvals or missing information.
• Provide administrative support for ongoing operational and expansion projects.

What You’ll Bring to the Team

• Strong written and verbal communication skills.
• Good organization and time management.
• Attention to detail and accuracy in tracking project data.
• Comfortable using email, spreadsheets, and task management software.
• Interest in project coordination, operations, administrative support, or workflow management.
• Ability to manage deadlines and adjust to changing daily priorities.
• A collaborative attitude and willingness to learn.
• Previous experience in project coordination, administration, customer service, operations, retail, or office support is beneficial.

Training will be provided on internal systems, project frameworks, and team procedures.

The Details

• Location: Phoenix, AZ
• Schedule: Monday–Friday, 8:30am–5:00pm
• Employment: Full-time, permanent
• Work setting: Office-based
• Compensation: Competitive pay based on experience
• Development: Opportunities to develop project management and team coordination skills

If you’re looking for a Project Assistant job in Phoenix, AZ where you can contribute to key initiatives, develop practical skills, and learn how projects move from planning to execution, submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

#ProjectAssistant #PhoenixJobs #ArizonaJobs #AZJobs #ProjectManagement #OperationsJobs #OfficeAdministration #OnSiteJobs #FullTimeJobs