Project Assistant (FRCNCA)

Project AssistantThe mission of the Family Resource Centers Network of CA (FRCNCA) is to support individuals and families of children with disabilities, special healthcare needs, and those at risk by ensuring the continuance, expansion, promotion and quality of family-centered, parent-directed, Family Resource Centers (FRC).The Project Assistant supports the implementation and day-to-day operations of VALOR (Voces, Acción y Liderazgo Organizado para la Resiliencia) a statewide, Latino-led initiative focused on leadership development, systems feedback, and equity in California's developmental services system.This role provides administrative, logistical, and coordination support to ensure the successful execution of statewide convenings, trainings, coalition engagement, and grant deliverables. The Project Assistant works closely with the Director of Partnerships and Equity Initiatives to support partnerships with Family Resource Centers, families, self-advocates, community organizations, and state partners.This is a part-time (20 hours per week), non-benefitted, non exempt position.Employment is provided by Heluna Health.The pay rate for this role is $30 per hour.ESSENTIAL FUNCTIONSProvide day-to-day administrative support.Assist with scheduling, coordination, and documentation for meetings, trainings, and convenings.Maintain organized records of program activities, participant lists, agendas, and materials using FRCNCA Grantmaker system and other electronic programs and systems.Support tracking of deliverables, timelines, and reporting requirements.Prepare reimbursement and travel approval forms for program directorsProvide support with telephone or email inquiries and meeting coordination for executive team membersEVENT COORDINATIONAssist with planning and logistics for in-person statewide convenings and virtual events, including:Support outreach and engagement of participants for eventsCoordinates event operations and communications, utilizes Excel and GrantMaker Campaigns to oversee registration, space planning, catering, virtual setups, and attendance reporting.Venue logistics and vendor coordination, engagement and timely invoicing and paymentSupport preparation of materials, interpretation/translation needs, and accessibility accommodations.PARTNERSHIP SUPPORTSupport communication and coordination with Family Resource Centers and partner organizations.Assist with outreach to participants, presenters, and community stakeholders.Maintain contact lists and assist with follow-up communications.DATA AND REPORTING SUPPORTAssist with collection and organization of participation data, surveys, and feedback.Support preparation of progress reports, summaries, and internal tracking documents.Maintain spreadsheets and databases related to program activities and budgets.Assist with tracking participation demographics, geographic representation, and engagement outcomes for contract reporting purposes.COMMUNICATIONSAssist with preparation and distribution of bilingual (English/Spanish) materials.Support coordination with consultants or staff on event materials, announcements, and updates.Assist with website updates or digital platforms as needed.Communicates effectively across diverse audiences, adapting style for families, self-advocates, partners, and state officials.NON-ESSENTIAL FUNCTIONSPerform other related duties as assigned.JOB QUALIFICATIONSBilingual in English and Spanish (written and verbal), requiredMinimum 3–5 years of experience in administrative, program support, or coordination roles.Experience supporting community-based programs, trainings, or events.Strong organizational skills and attention to detail.Ability to manage multiple tasks and deadlines.Advanced skills in MS Office (Word, Excel, PowerPoint) and virtual meeting platforms.Experience with grassroots organizing or legislative educationExperience with CANVA, Survey Monkey, Adobe products, Salesforce desiredCERTIFICATES/LICENSES/CLEARANCESBackground check clearance.A valid California driver's license, proof of vehicle insurance, and reliable transportation or the ability to secure timely transportation to perform the essential functions of the job.OTHER SKILLS, KNOWLEDGE, AND ABILITIESExperience working with disability services, Family Resource Centers, or community-based organizations.Familiarity with grant-funded programs and reporting requirements.Experience supporting culturally and linguistically diverse communities.Basic experience with data tracking, surveys, or evaluation support.Expertise with Microsoft Office 365, including PowerPoint and Excel.Familiarity with Zoom, MS Teams, and other virtual meeting platforms.Must have planning and organizational skills.Work flexible hours as needed, including some evenings and weekends.Ability to travel to conferences, meetings etc. as needed.

(Including overnight travel)Excellent verbal and written communications skills required.Experience working with statewide initiatives, leadership development programs, or community engagement projects preferred.PHYSICAL DEMANDSStand FrequentlyWalk FrequentlySit FrequentlyHandling / Fingering OccasionallyReach Outward OccasionallyReach Above Shoulder OccasionallyClimb, Crawl, Kneel, Bend OccasionallyLift / Carry Occasionally - Up to 25 lbs.Push/Pull Occasionally - Up to 25 lbs.See ConstantlyTaste/ Smell Not ApplicableNot Applicable Not required for essential functionsOccasionally (0 - 2 hrs./day)Frequently (2 - 5 hrs./day)Constantly (5+ hrs./day)WORK ENVIRONMENTHybrid within California. General Office Setting, Indoors Temperature Controlled. May need to travel by car and/or air to attend meetings throughout the United States and Canada.APPLICATION PROCEDURESInterested candidates should submit a resume for consideration.EEOC STATEMENTIt is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.

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