Project Assistant (CHSR)

Fluor Job OpportunityAt Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role.Job DescriptionUnder the direction of the Senior Leadership (Principal Transportation Engineers and Chief Executive Assistant), this role provides high-level administrative and analytical support within the Contract Administration Office for the California High-Speed Rail Authority (CAHSR).

This position is responsible for managing key administrative functions, assisting in meeting coordination, and supporting contract-related processes with accuracy, discretion, and critical thinking. The ideal candidate will thrive in a fast-paced environment and possess a high degree of professionalism, attention to detail, and independent problem-solving capabilities.Position ResponsibilitiesProvide direct senior-level administrative support to the supervisory positions to include Principal Transportation Engineers and Chief Executive Administrators.Review and analyze emails and related attachments, offering concise summaries and identifying key action items or decision pointsManage scheduling, meeting coordination, and logistical planning, including attendance at internal and external meetingsMaintain organized digital and physical files to ensure seamless access to key documents and informationExercise independent judgment in handling confidential information and prioritizing competing deadlinesDraft, edit, and format reports, memos, and presentations as neededServe as a point of contact between the Principal Transportation Engineer and other departments, consultants, or stakeholdersIdentify process efficiencies and provide recommendations to improve administrative workflowsSupport other related duties as assigned to ensure smooth functioning of the officeOther related duties may be assignedBasic Job RequirementsA combination of education and directly related experience equal to ten (10) years; some locations may have additional or different qualifications in order to comply with local requirementsAbility to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitorsJob related technical knowledge necessary to complete the jobAbility to attend to detail and work in a time-conscious and time-effective mannerOther Job RequirementsProven experience providing executive or senior-level administrative supportExceptional attention to detail and strong organizational skillsDemonstrated ability to review, interpret, and synthesize information from complex written materialsStrong written and verbal communication skillsAbility to manage multiple priorities and meet deadlines in a dynamic environment.Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Team, SharePoint)Ability to work a hybrid schedule requiring 3 days in office and 2 days remotePreferred QualificationsBachelor's degree and six (6) years of related experienceExperience supporting the Engineering or Construction projectsExperience supporting public sector executives or working within a government agency is highly desirableFamiliarity with high level executive scheduling, professional written and verbal communicationAdministrative Certifications (e.g., CAP, PMP)We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.