Project AdministratorProject Administrator who is motivated and able to take on the challenge of assisting the Office of Architecture – ARB Review team. An Architecture Review Board (ARB) is a governance entity or committee responsible for reviewing and approving the architectural aspects of software development projects within an organization. Its main purpose is to ensure that enterprise applications are designed, developed, and maintained in alignment with the organization's strategic goals, standards, best practices, and architectural guidelines. The ARB typically comprises experienced architects, senior developers, and key stakeholders who deeply understand the organization's business and technical requirements.What you will be responsible forAs a Project Administrator, you will be responsible for performing administrative and technical tasks to support efficient operations of architectural and engineering projects.
You will support the project manager (and other staff as needed) by performing a variety of tasks related to documentation, organization and communication. You will communicate orally and via telephone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.Additional duties include, but are not limited to the following:Organize and schedule meetings and appointmentsPrepare and distribute correspondence, transmittals and formsPrepare a variety of technical documents, distribute, and track/follow-upManage documentation; maintain documentation in proper locations on network systemAssist project manager and design staff in preparation of reports, spreadsheets, presentations, etc.Provide administrative support for the function as needed and undertake project tasks as required or as requested by supervisor or project managerAssist with Architecture Review Board related mattersRespond to inquiries received from users in the Enterprise Architecture Review mailbox in a timely fashionAttending various ARB meetings, taking meeting minutes and following up on action itemsSkill Requirements These skills will help you succeed in this roleAbility to work at computer workstation for extended periodsAbility to work independently and collaborativelyStrong organizational and planning skillsExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong Proficiency in MS Office suite, emphasis on Excel along with knowledge of Adobe AcrobatJira Cloud and SharePoint experience would be a plusExperience RequirementsBachelor Degree or related experience (3 to 6 years)Office experience in the field of Architecture, Engineering, or Software Development preferredKnowledge of office management systems and proceduresWhat are the top 3 must-haves you will be looking for in the resumes/interviews for this role? What type of software skills is an absolute must have?Excellent written and verbal communication, able to connect dots, ability to perform project admin tasks with speed and quality – discuss technical details with end user, resolve issue brought to them, stick to SLAs regarding project TasksSoftware skills:excel, JIRA, computer literate to use web systemsWhat are the top 3 “nice to have” that would separate a successful candidate from their competition?Self-starter, Quick to learn new tasks, able to create reports for senior managementWhat type of background would you like this person to have? How many years of experience are required?At least 8 years of experience with 5 in technology as a business analystIs this role supporting a specific project or initiative, which project or initiative is this role supporting?It supports governance function with architectureWhat will the interview process look like (phone screen, face to face, meet with team, how many rounds, etc)?
Is there a test in the interview the candidate should be prepared for?Interview process will be short with 1-2 interviews. All will be at least a video call. An in person interview may be requiredWhat are the working hours, time zone?EST 8-5 or 9-5Is this role remote/hybrid/onsite?Hybrid with 4 onsite and 1 remote. You will be working with team members both in the US and China.What is the duration of this contract and is there a chance it will be extended?End of year 2024.
Could be extended.What is the day to day of the person going to look like? Please be specific.