Project Administrator/BillerWe are seeking a senior-level Project Administrator/Biller with experience in the specialty construction industry (MEP, electrical, mechanical, fire protection, or similar) to support multiple Project Managers and oversee accurate, compliant project billing. This role plays a critical part in project financial performance and requires a strong understanding of cost projections, contract language, billing requirements, and lien waivers. As an employee-owned company, we value ownership, accountability, and the impact each role has on our shared success.The ideal candidate is highly organized, detail-oriented, and confident working cross-functionally in a fast-paced construction environment.Key ResponsibilitiesProject & Financial SupportSupport multiple Project Managers across active projectsTrack budgets, committed costs, and cost projections; identify and communicate variancesAssist with project setup, forecasting and change order entry/impactMaintain accurate project documentation, including contracts and amendmentsBilling & Contract CompliancePrepare and submit monthly progress billings (AIA, T&M, and other contract-specific formats)Ensure billings align with contract terms, approved change orders, and schedules of valuesInterpret contract language to ensure compliance with billing and documentation requirementsCoordinate internal billing approvals and respond to customer or GC inquiriesLien Waivers & CloseoutPrepare, track, and manage conditional, unconditional and/or sub-tier lien waivers in accordance with state or contract requirementsSupport project closeout, including final billing, retention release, and documentationMaintain organized records for audits and internal reviewCollaboration & CommunicationAct as a key liaison between Sales, Project Managers, accounting, owners, and customersPartner with accounting on payment application, billing corrections, and job reviewsQualificationsRequired5+ years of experience in construction project administration and/or billingExperience in specialty construction (MEP, electrical, mechanical, fire protection, or similar)Strong understanding of construction contracts, billing processes, and job cost trackingWorking knowledge of conditional, unconditional and sub-tier lien waiversProficiency in Excel and construction ERP/accounting systemsPreferredExperience supporting multiple Project Managers and high-volume billingFamiliarity with systems such as Viewpoint, Sage, Procore, or similarStrong organizational and communication skillsWhat Success Looks Like in This RoleAccurate, timely, and compliant monthly billingsClear communication of cost impacts and billing issuesWell-organized project documentation and lien recordsTrusted partnership with Project Managers and AccountingWhy Join UsJoin an employee-owned company where your work directly contributes to shared successBe a trusted member of the project team, working closely with Project Managers, accounting, and operationsYour experience and attention to detail are valued and relied uponWe offer a collaborative environment built on accountability, communication, and long-term ownershipWork EnvironmentOffice-based with potential for hybrid work arrangementsMay require travel to other office locations around our footprint (on occasion)CompensationCommensurate with experience.Includes benefit package (medical, 401k, PTO, etc.)