Project Administrative Assistant

Primary Roles and Responsibilities:

• Facilitate meeting set up
• Facilitate meetings, take notes, and distribute meeting minutes
• Manage complex calendar for executives
• Assist in network approvals
• Event/large meeting planning
• Internal Team building events – quarterly
• Other events – as needed
• Serve as delegate in Concur to assist with travel arrangements and expense reporting. Submit travel authorization forms.
• Onboarding assistance
• Maintain onboarding checklists/materials
• Order items for new hires
• Communicate with contract new hires on first day expectations, where to park, etc.
• Escort contract new hires to receive laptops, etc.
• Ensure appropriate training courses are on contract new hire calendars and Learning Plans
• Maintain office supply cabinet
• Order supplies/gear
• Supplement team ordering goods and services in Ariba
• Other duties as assigned

Qualifications:

• Strong understanding of the Microsoft Office Suite
• Excellent communication and interpersonal skills