Project Accountant 2The Project Accountant 2 holds the qualities and responsibilities of the PA 1, as well as a focus on maintaining records and processes in relation to the Owner Contract and Project Budget. The position works under the direct supervision of the Project Manager, with guidance from the Director of Project Accounting, and assists in the development and execution of the billing strategy of the Project Execution Plan. This position must demonstrate strong organizational and time management skills and strong communication and client service skills.Major duties and responsibilities include:Process all material and subcontractor invoices for approval and inputs into the accounting systemReview subcontractors pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager and Subcontractor as appropriateRequests, collects and files partial and final releases of liensTracks and assists with subcontractor insurance compliance renewalsRequest and obtain valid W-9s for new vendorsCollects and processes Certified Payrolls when requiredReceives and processes payroll for hourly employeesAssists with onboarding of new team membersAssists with the project setup process, including but not limited to Job Cost Budgets and Staff Rate verificationAssists in review of owner contracts to identify contractual terms for accounting and billing requirements with the project team and aids in documenting said requirements in the Contract AbstractAttends 'pencil-copy' meetings with subcontractors and OwnersAttends assigned projects' PSR reviews and meetingsRoutinely performs reconciliation and audit reviews to identify any over/under variances; communicates effectively and pursues resolutionWorks with the Project Manager to create and monitor Billing Forecasts and Change ManagementPrepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)Generate billing backup detail and reconcile billings against job cost per MCC StandardsPrepare Job Cost Corrections as requiredReviews and provides guidance with NR forecasting to ensure its accuracy with respect to actual cost incurredManages the AP/AR process consistently in VISTACoordinates vendor payments with Corporate AP staff to ensure company policy is followed prior to payment, including adherence to pay-if-paid provisionsSet up and maintain general subcontractor correspondence and accounting files in the document control systemHelps maintain records of computer-related equipment and prepares equipment transfers as neededAssist the Superintendent or Safety Manager in maintaining OSHA documentation and postingsAssist in Project Close Out processDevelops a basic understanding of various delivery methods through experience with a variety of project sizes and type; works across multiple projects with varying sizes and complexitiesProvide general administrative support to the project team as requestedResponsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.Other duties as assignedJob skills and abilities guidelines include:Strong computer skills are required.
In addition to proficiency in Microsoft Office applications, the ability to learn new programs/systems quickly is essential.Comfortable working in a paperless environmentExperience working in Vista or similar accounting system/ERPGood time management and organizational skillsAbility to analyze, identify, and resolve issues with accounts receivable and accounts payableFunctions actively and effectively as part of a teamBasic understanding of different delivery methods and experience with variation of project size, typeDependabilityMinimum qualifications include:High school diploma or GED4-year bachelor's degree or relevant accounting experience6 years of industry experienceWorking conditions and physical efforts include:Ability to physically stand, bend, sit for long periods, and squat throughout the day.Ability to repeat the same movements.Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls.Use hands to type, handle, control, or feel objects, tools, or control.Occasionally lift, pull, or move up to 25 lbs.Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week. (must have a valid Driver's License)