Program Coordinator, Northeast Region

Program Coordinator, Northeast RegionOrganization: Minnesota Land TrustLocation: Duluth, MNSalary range: $50,000-59,000Full time, in-office in Duluth, MNSummaryThe Program Coordinator, Northeast Region works in Minnesota Land Trust's Duluth, MN office. This administrative position will support engagement and restoration conservation programs in the northeastern MN region, including with external partner organizations. This position requires strong organizational and planning skills, experience coordinating events, and experience with or a strong interest in helping to protect and restore Minnesota's natural resources.Duties and ResponsibilitiesProgram Support (60%)Coordinate or support regular conservation events and community gatherings.

Foster external relationships and facilitate ongoing engagement with industry partners and organizational alliesManage CRM, Mailchimp contact lists, email, and website accounts for community partnersSupport (virtual and in-person) meetings and events including agenda preparation, material compilation and distribution, logistics, and hospitality arrangementsRecord official meeting minutes. Manage event and meeting calendar and communicationAttend and/or table at events as needed, including outdoor events, alone or as part of a groupAssist with correspondence, reports, presentations, and other documents on behalf of the Restoration and Engagement Program DirectorsOrganize and maintain program materials for development and communications as requestedGrant Administrative Support (15%)Ensure executed subcontracts are filed correctly in a timely manner and ensure completeness of all required elements, (e.g., signed contract, bids, selection memos, certified payroll records, final deliverables, etc.) in grant subcontract foldersMonitor grant compliance activity through scheduled internal audits and partner with program staff to maintain complete documentation and records meeting funder requirementsMaintain and process Prevailing Wage documentation in coordination with Restoration Department and the Public Grants ManagerCompile audit materials and respond to documentation requests during auditsOffice Management (10%)Plan and execute staff meetings, team-building events, and social gatherings including venue selection, catering arrangements, logistics coordination, and event setup for Duluth officePrepare and submit vendor invoices for paymentEnsure the office is well-maintained and supplied for employee work: procure office and kitchen supplies and serve as primary point of contact with building management for maintenance requests, cleaning services, and other building-related servicesMaintain vendor relationships and problem-solve office technology as neededManage daily mail operationsOther Duties as Assigned (5%)QualificationsEducation, Experience, Licenses/CertificationsAssociate degree and two years general office management or administrative support experience, or equivalent combination of education and experienceExperience in community engagement or event planningKnowledgeGeneral office procedures and administrative best practicesMeeting management, agenda preparation, and minute-taking techniquesCalendar management and scheduling optimizationTravel coordination and itinerary planningRecords management systems and filing proceduresOffice equipment operation and maintenanceFamiliarity with regional conservation organizations preferredSkillsAdvanced proficiency with Microsoft Office Suite, email, and calendar programsSharePoint and document management systemsVirtual meeting platforms (Zoom, Teams, etc.)Time management skills for recurring monthly and quarterly processesComfort with speaking on behalf of an organization in external meetings and while tabling at eventsWritten communication skills such as correspondence drafting and editingCustomer service and visitor relationsCoordination and planningProject managementAbilitiesWell-organized and highly attentive to details and accuracySelf-directed and ability to work autonomouslyWorkflow management across departmentsPhysical DemandsOffice duties to be performed at a desk, sitting for long periods of timeKeyboarding at a computerAbility to lift and carry 25 lbs, such as for a tabling eventWalk 1 mile outdoors on uneven terrain, such as for an outdoor eventMental DemandsMental stamina for detailed, repetitive administrative tasksCapacity to work under pressure during busy periodsAbility to manage multiple priorities and shifting demandsThe Minnesota Land Trust is committed to providing reasonable accommodation for qualified individuals with disabilities to ensure equal opportunity in the performance of essential job functions, and access to benefits and privileges of employment. If you require a reasonable accommodation to perform the essential functions of the position, please email us at Land Trust is an Equal Opportunity Employer.

The Company will not discriminate because of race, color, creed, religion, national origin, genetic information, sex, disability, age, or any other status protected by state or local law, for employees who fall within the jurisdiction of such law.